ERCS, Regional Branch Head, South West Ethiopia peoples’ Region at Ethiopian Red Cross Society (ERCS) 96 views

Job Description

The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131 District/Woreda Branches, 599 Woreda Red Cross Committee and 5871 Kebele Red Cross committees.

ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.

Job Summary:

Under the direction and supervision of the Regional Branch governing Board and the Secretary General plans, organizes, directs, coordinates and controls the overall activities of the Regional Branch of the Society; based on delegated power administer and directs financial and procurement activities of the regional branch; oversees coordinates and controls zonal branches and take corrective measures if he/she deemed necessary; ensures that efficient, effective and accountable systems are in placed with in the regional and subordinate branches; ensures that materials and fixed assets of the Society found in the region are properly administered and utilized for their intended purpose; supports, follows and monitors all materials and fixed assets of the NS found in the zonal branch offices are administered and utilized properly based on the existing rules of the NS; coordinates and consolidates zonal branch offices annual plan and budget and incorporates in to regional work plan and budget; hires, administers, and fires all managers and employees of the regional branch office and ensures the zonal and woreda branch offices employees are administered based on the relevant rules of the NS; recruits, selects, hires, transfers, promotes, terminates zonal branch head jointly with the zonal governing board; establishes relations that facilitate the realization of the purposes of the Society with appropriate local partners and creates partnership, cooperation and coordination Mechanisms with relevant Regional authorities; ensures the availability and proper allocation of financial, human and material resources as well as facilities and that programs and projects are properly implemented according to the scheduled timeframe and allocated resources; ensures that humanitarian and development activates which are planned or implemented are in line with the Strategic Plan and Program Plan of the NS and such activities are executed in line with the Fundamental Principles of the Movement; ensures that the overall situation, changes and new developments in his/her specific regional branch are closely monitored information is gathered and communicated to the HQ; undertakes overall capacity gap assessment on branches, designs and administers appropriate capacity building programs to zonal and Woreda branches; ensures that the internal control systems established by the Regional Branch are effectively and consistently practiced; approves expenditures and signs checks as per the delegation and procedures thereon.

Key performance areas

• Plans, organizes, directs, coordinates and controls the overall activities of the Regional Branch of the Society;
• Ensures that the provisions of the charter and bylaws derived thereof, policies, procedures and guidelines and decisions made by the International Federation of the Red Cross and Red Crescent Societies, and the leadership of the NS are effectively implemented in the Regional Branch and subordinate structures of the NS;
• Coordinates, monitors, and evaluates the overall activities of the branches; follows up and facilitates the timely preparation and submission of regular and exceptional reports by zonal branches; consolidates and communicates reports of national concern to the HQ;
• Based on delegated power administer and directs financial and procurement activities of the regional branch; Oversees, coordinates and controls zonal branches and take corrective measures if he/she deemed necessary;
• Ensures that efficient, effective and accountable systems are in placed with in the regional and subordinate branches if any; Ensures that materials and fixed assets of the Society found in the region are properly administered and utilized for their intended purpose;
• Supports, follows and monitors all materials and fixed assets of the NS found in the zonal branch offices are administered and utilized properly based on the relevant rules of the NS.
• Coordinates and consolidates zonal branch offices annual plan and budget and incorporates in to regional work plan and budget; Coordinates/ prepares the annual plan and budget of the regional branch office, submit to the HQ for approval and ensures its proper implementation;
• Hires, administers, and fires all managers and employees of the regional branch office and ensures The zonal and woreda branch offices employees are administered based on the relevant rules of the NS;
• Recruits, selects, hires, transfers, promotes, terminates zonal branch head jointly with the zonal governing board if any; Ensures that the operation and support functional units of the Regional Branch are properly coordinated, synchronized and synergized in their activities;
• Establishes relations that facilitate the realization of the purposes of the Society with appropriate local partners and creates partnership, cooperation and coordination Mechanisms with relevant Regional authorities;
• Identify and create partnership and cooperation with local NGOs and business institutions having regional coverage;
• Works for the expansion of humanitarian services of the Society particularly based on relevant rules of the NS facilitates for the opening of zonal and regional branches and provide necessary support for new branches;
• Prepares the agendas of governing .Board meetings, in consultation with the chairperson of the Regional governing board, and distributes same to board members together with relevant documents;
• Ensures the availability and proper allocation of financial, human and material resources as well as facilities and that programs and projects are properly implemented according to the scheduled timeframe and allocated resources;
• Ensures that subscription contributions of the Regional Branch to the National Secretariat and other requirements incumbent on the branches are timely and effectively met;
• Ensures that humanitarian and development activates which are planned or implemented are in line with the Strategic Plan and Program Plan of the NS and such activities are executed in line with the Fundamental Principles of the Movement;
• Ensures that the Emblem of the Ethiopian Red Cross Society is always used and protected at all structural levels of the Regional Branch in accordance with the established regulations on the use of the Emblem;
• Ensures that the overall situation, changes and new developments in his/her specific regional branch are closely monitored information is gathered and communicated to the HQ;
• Ensures effective communication and integration among the Regional Branch, zonal branches, Woreda branches/and HQ relevant work units as well as among work units of the Regional Branch themselves;
• Ensures that the internal control systems established by the Regional Branch are effectively and consistently practiced; Approves expenditures and signs checks as per the delegation and procedures thereon;
• Prepares and submits plans and work programs as well as budgets of the Regional Branch to the Board and implements same upon approval; Takes effective and efficient resource allocation decisions and undertakes budget management for programs and projects; monitors performance progress program/project activities;
• Makes sure that performances are evaluated against set objectives, plans and budget of the regional branch; provides directives, guidance and solution to solve problems and correct deviations/ shortcomings;
• Ensures that both financial and physical performance reports are prepared, consolidated and submitted to the Regional Board and National Secretariat on matters of regional and national concern respectively as per commitments and pre-established reporting framework of the Society;
• Provides the administrative and other necessary supports to EDP outlets with in the Regional Branch; Makes sure that auditors qualified comments and corrective suggestions are timely corrected and consistently practiced;

Requirements

Qualification

• Second degree/first degree in Management/ Public Administration/ Disaster Risk Management/ Public Health/ Social Work/ Sociology/ Social Psychology/ Social Anthropology/ Regional & Local Development Studies/ Governance & Development Studies
• 8/10 years related work experience, out of which 4/6 years in managerial position(s).