Executive Driver & Liaison Officer (Internal & External) 15 views

Duties & responsibilities

• Keeping the road safety regulations all the times.
• Be punctual and be at least 15 minutes to the designated time and place.
• Display a good behaviour, excellent manners and helping attitude.
• Maintain strict confidentiality on all conversations and information heard during transport assignments.
• Maintain awareness of current road systems and conditions by monitoring news and traffic reports, adjusting routes as necessary to avoid delays.
• Maintaining vehicle safe and clean.
• Assist clients with loading and unloading their luggage.
• Ensure the vehicle is maintained according to the manufacturer’s instructions.
• Ensure documentation is completed accurately and on time.
• Should be attentive and available on immediate call basis at any time including weekends
• He/she might be required to convey and get packages, drop, and pick up clothing, and buy lunch for Directors, managers and other senior guests on solicitation.
• If assigned on reintegration Support social workers during reunification, reintegration and follow up process as required.
• Ensure safety of children and staff during travel to and from rural communities during reunification, reintegration and follow up.
• Receiving the vehicle with its accessories by hand-over documents and signs hand-over formats for receipt of vehicle with its accessories
• Recognize electrical or mechanical faults in the vehicles and reports to the immediate supervisor to arrange to take it to a mechanic or electrician.
• Must keep the cleanliness of the vehicle at all times
• Providing driving services to the Coordinators, managers, staff members, visitors and guests from head office as needed
• Manage vehicle allocation for various activities as required
• Maintains records of logbook for all journeys undertaken, fuel consumed, repair costs and ensures the logbook is available for inspection at any time
• Permit Hope for Justice to check their license on an annual basis
• Before starting the vehicle’s engine each day, checks the level of engine oil, radiator, and windscreen washer water are adequate, etc
• On weekly basis, checks the level of brake and clutch oil, battery water and the pressure of tires is at the proper levels, and also ensures that all lights and indicators are working properly
• Ability and willingness to perform tasks assigned by the immediate superior as required.
• Ability and willingness to carrying out the work orders given by the immediate superior as necessary when the car is not available due to maintenance.

  Liaison 

• Collect transportation needs from each department and provide a coordinated and cost-effective transportation service and manage drivers and prepare weekly and monthly reports
• Responsible for safekeeping the hard and soft copies of fleet management forms, store documents, distribution reports, and other pertinent documents relating to logistics and material management.
• Handle Visa, work permit, residence permit and other in relation to Expats and visitors as required
• Handle air ticket booking and reservation of room for Hope for Justice staff/guest, and facilitate
• Make sure that all vehicles are covered with the appropriate insurance policies, and follow-up on periodical vehicle repair and ensure that vehicles are technically fit to provide the intended services,
• Reconcile fuel usage with the actual KM travelled and facilitate for fuel replenishment,
• Produce a report on the rental vehicles on a monthly basis and facilitate the timely settlement of rental fee.
• Ensure that rental vehicles deployed for HfJ operation are technically fit,
• Submit accident reports to the management and submit the approved incident report to insurance companies & management for incidents involving.
• Assist in training and event facilitation.
• Other duties as assigned by immediate supervisor.