Job Description
- Work closely with the Programme Manager to ensure compliance with the Foundation’s financial standards, procedures and processes
- Maintain accurate accounting records and filing systems
- Prepare monthly bank reconciliations, follow-up, and clear outstanding reconciling items
- Handling, processing and reconciliation of petty cash, cash withdrawals and deposit
- Review supporting documents diligently -and ensure they are in line with the Foundation’s policies, tax laws, and other external regulatory requirements
- Plan, organise and execute own and subordinates’ deliverables to meet the monthly reporting deadlines
- Review payment for completeness and compliance before submitting for approval
- Ensure all requests for payment include tracking codes and ensure accurate recording to Xero accounting software
- Responsible for timely settlement of withholding tax and pension to local government bodies
- Review only construction payments before sending to country office and advice Head of Finance and Operations for any comments or concerns
- Oversee fixed assets and stocks, ensure fixed asset register is maintained, stock balances are updated
- Coordinate annual fixed assets and stock counts
- Provide budget versus actual to budget holders at programme office level to ensure they fulfil their budget management responsibilities
- Support country office finance during audits and act on any weaknesses on internal control identified by auditors for improvement
- Perform month and year-end closing and reconciliation in collaboration with Head of Finance and Administration.
- Ensure program office vehicles are regularly maintained, insurances renewed and oversee vehicle fuel utilization
- Ensure office rent agreements are renewed, payment effected on time and office facilities are to the required standards
- Complete payroll related information and ensures all information is accurate in liaison with the Finance and Administration Manager
- Coordinate the preparation of office procurement plan and ensure execution is in accordance with the approved plan.
- Coordinate and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the Foundations policies and procedures
- Organize and coordinate the efficient provision of office services, transport, maintenance, and other general services to the program office
- Plan and prepare budgetary requirements of equipment, materials, maintenance of property and general service
- Ensure utility services are provided as per agreements and that monthly payments are done on time
- Ensure all staff leave is recorded on the HR system before staff go for annual leave
- Ensure the safety and security of the program office employees and the Foundation properties and activities in the premises
- Any other related work assigned by his/her supervisor. Department
Job Requirements
- BA Degree in Accounting and 8 years related experience preferably in an NGO sector
- ACCA or similar qualification/partial qualification is a plus
- Good competency in the area of accounting and finance
- Good verbal and written communication skills
- Proficient in computer skills particularly Microsoft Office, especially use of MS Excel
- Collaboration skills, being driven to work with others and able to build strong working relationship
- Analytical thinkin
- Problem analysis, solving and consolidate financial information
- Ability to manage and prioritise a varied workload and work to deadlines
- Good command of English and ability to prepare well written reports.
- Strong and charismatic individual with solid pedigree and experience of working for and leading the HR function in significant organisations
- Superb management skills: able to manage and motivate a wide variety of employees from diverse backgrounds in a professional and compelling manner
- Problem solving and creative thinking skills: the ability to get results in unstructured environments, solid track record for growing businesses and implementing best practice policies and processes
- Self-assured, internally motivated, and passionate individual with outstanding communication skills driven to succeed and make a difference
- Must possess high levels of integrity, resilience, accountability, commitment, and determination.
- Data-driven and at the same time people oriented in decision-making.
- Respect and understand the local culture and values and yet embrace and can work within international work ethics and standards.
More Information
- Address Ethiopia
- Experience Level Manager
- Total Years Experience 10-20