Finance and Administrative Manager 50 views

Company Summary

Organic Liquid Fertilizer Producing PLC (known by the trade name „Eco Green‟) is a legal entity registered in 2008 in accordance with Commercial Registration and Business License Proclamation number 980/2008 of the FDRE. As the name indicates, the Company produces 100% ORGANIC Liquid Fertilizer which is rich in microbes, improves soil fertility, increases the productivity and quality of the crop, and significantly cuts fertilizer costs. It has been bestowed different national and international awards including, but not limited to, “Prestigious Science Innovation Award in 2007 E.C.” from the hands of the former FDRE Prime Minister H/Mariam Desalegn, “Climate Innovation Prize in 2009 E.C” from Ethiopian Climate Innovation Centre, and “The Best Entrepreneurship of the year Award in 2015 G.C.” from UNDP.

Let’s get on to NATURE (ORGANIC FARMING AND FOOD) for long and healthy life.

Duties and Responsibilities

The Finance and Administration Manager report to the Deputy General Manager of the company. Under the general supervision and guidance of the Deputy General Manager, the Finance and Administration Manager manages general accounts, cost, budget division, and the overall administrative activities. Finance and Administrative Manager plans, organizes, directs, coordinates and controls the overall finance and administrative activities of the organization; initiates and formulates policies, strategies and objectives pertaining to same and submits to the DGM for approval; implements approved decisions. The major responsibility of finance and administrative Manager is making evidenced based planning, budgeting and efficient utilization for the aim of achieving high return on investment. For this purpose, the finance and Administrative Manager focus on modernizing financial and administrative planning, management and control in line with the desired company goals. Finance and Administration Manager is also responsible for acquiring financial resources from internal and external sources, allocating to functional units of the company through operational and capital budgets and following up implementation against budget to ensure efficient utilization of the same; installing and administering cash controlling procedures as well as accounting, costing and budgeting systems that could effectively capture and process financial data to ensure informed and sound decision making on matters of finance, budgeting and costing; periodically undertaking financial system review studies to keep up with contemporary requirements of technological advancements and other relevant internal and external changes in the business environment; monitoring the day-to-day financial activities of the company and making sure that interim and periodic financial reports are produced and issued for internal and external consumption; administering the preparation, approval and implementation of corporate budgets of operational periods; managing the accumulation, allocation and accounting of services and other operational costs, the determination of total and unit services costs and adjustment to changes in services costs and market demand; monitoring the timely collection of operational revenues and receivables as well as the disbursement of payables according to internal and external regulatory requirements; works in an advisory capacity for other work units and the whole company on matters of finance

Moreover, Manager of Finance & Administration oversees the daily administration activity of the company. He/she also oversees many of the internal human resource tasks of the company. He works to ensure proper functioning of all administration processes, including employee salaries and benefits, and other internal processes. He/she also monitors employee records to ensure that employees are paid accurately through regular work pay, overtime, bonuses, and other benefits and allowances. He also works to make sure that this compensation is paid on time. Finance and Administration Manager Work collaboratively with other departments to develop and manage budgets for project and activities. He ensures that the funding is readily available and being appropriately assigned for the projects.

It directly supervises finance, HR, Office Administration, General Services and Property Management Divisions.

Specific duties

The Finance and Administrative Manager shall have the following duties and responsibilities:-

•  Performs the treasury functions such as cash and liquidity management, corporate financial planning and operations, financial risk management, stakeholder relations and corporate financial governance.
• Work closely with top management to achieve profit objectives those ultimately create value for the shareholders by focusing on quantitative analysis of internal and external data.
• Assists top management for projection of the company’s annual profit plan, and develop monthly financial forecasts.
•  Provides an efficient and effective accounting services for the company and implement appropriate financial control and review system involving corporate and branch accounts.
•  Provides financial reporting and analysis for business units of the company.
• Provides support in the preparation of the business units‟ annual budget and the analysis of performance versus budget periodically.
•  Develops and implements pre-audit and review systems of all disbursements to ensure compliance with existing laws, rules and regulations.
•  Ascertain that accounts receivable are collected on appropriate time
•  Ensure that credit sales are collected as per the contractual agreements made with customers.
•  Installs and implements an efficient and effective budget management, monitoring and control systems including verification of financial transactions.
•  Provides efficient and effective general accounting services involving corporate accounts through the systematic recording of financial transactions, maintenance of general ledger and preparation of related financial reports.
•  Periodically review and evaluate the present accounting system to determine further improvements to make the system more responsive to the needs of the company.
• Formulate and implement systems and procedures to ensure effective management, control and recording of collections as well as the disbursement of company funds in accordance with set rules and procedures, geared towards company targets.
•  Involve and follow-up in Recruitment, selection, Placement, orientation, training, promotion of staffs within the company
•  Prepare replacement plans for key positions in the organization.
•  Coordinate all audits and work with internal teams to meet operating goals.
• Direct profit forecasts, expense budgets, and accounting analyses.
•  Direct daily management of budget and human resources.
•  Advice and support the DGM administrative and Finance matters;
•  Co-ordinate and direct the overall administrative affairs of the Company;
• Facilitate the employment, promotion and evaluation of administrative personnel and pension scheme of the Company employees
•  Prepare the annual plan and budget of the administrative division and execute the plan upon approval;
• Submit periodic reports to the Deputy General Manager as required;
• Studies, develops, proposes and when approved installs effective systems, rules and procedures of financial planning, management accounting, budgetary control and cost accounting for all units of the department.
• Cash forecasts based on long-term and short-term plans of the company and through identification of sources of financing.
•  Directs the maintenance of detailed accounting records for all transactions and for each property of the company in a manner adequate to provide up-to-date information of purchases, sales, transfers, disposals, write-offs and general expenses.
• Supervises collections, deposits, disbursements and transfers of company’s funds.
•  Signs payment vouchers, cheques jointly with designated signatories according to delegations given there on.
•  Enters into loan agreements according to delegations given there on.
•  Follows-up and coordinates the timely preparation of financial statements.
•  Directs and accomplishes the analysis of financial statements through ratios and other measurements and the preparation of reports thereon for the purpose of evaluation of performances and the making of appropriate management decisions.
• Supervises and coordinates the proper accounting of the company’s property in terms of the acquisition, utilization and disposal of fixed assets including equipment in collaboration with both the issuing and user organizational components.
•  Checks that cost and budgetary control system are correctly applied by the operational arms of the company and analysis made there on.
• Monitors and controls the orderly clearance of payable and receivable.
•  Secures management approval for the liquidation of unclaimed liabilities and/or irrevocable claims (bad debts).
• Arranges for and submits to regular audit the company’s general accounts by independent external auditors; responds to both external and internal auditors.
•  Evaluates the performance of the staff of the department: Proposes and when approved follows-up the implementation of staff training programs.
• Carries out other similar activities as may be assigned by the Deputy General Manager

Required posts: – 1

Qualification and Experience:

Education Requirement:-

•  Graduation from a recognized college or university with a degree, MA or Master in Finance and Accounting field of study or MBA field of study.

Experience Required:-

• Eight years of progressively responsible related work experience of 4 years in managerial position in recognized manufacturing companies or other relevant organizations

KNOWLEDGE, ABILITY AND SKILL REQUIRED

• Extensive knowledge of finance, and administration practices, theories and techniques;
•  Extensive knowledge of the principles and practices of finance, HR and Property management;
•  Knowledge of corporate finance management; and IFRS
• Ability to achieve the organization‟s finance and administrative goals.
•  Ability in working with and through people and understanding of motivation and the application of effective leadership
•  Ability to bring to success all of the potentials that exist in the department and its staff.
• Good Communication skills, both verbal and written,
•  Strong management and organizational skills
• Skill in operating accounting and HRM application soft wears such as Peachtree, ERP
• Ability to establish and maintain effective working relations with staff and customers;