Finance Officer 58 views

LOCATION:  Dollo

GRADE:  4A

POST TYPE: National

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Responsible for the process of financial payments, documents review, verification and input and posting into Glacos; is expected to input and post transactions and validate and post   field office Glacos(general ledger offline spread sheet) and CAPCOS (Cash Accounting & Petty Cash Offline Solution); ensures that all transactions are authorized by the woredas program, coordinator; ensure transactions comply with the donor requirements; host country tax regulation and are complete documentation

SCOPE OF ROLE:

Reports to: Finance Coordinator.

Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

• Responsible for various payments of check/cash, and cash collections
• Collecting Bank statement and prepare monthly offline bank reconciliation
• Ensure that the proper utilization of petty cash fund and replenishment; Collection and review of petty cash vouchers, record on the Glacos register,
• Ensure that all recorded transactions are authorized by the by HFO or budget holder or the respective program manager as per the budget authority level; comply with the donor requirements; have complete documentation; and ensure all recorded transactions comply with the country tax regulation.
• Responsible for the process of financial documents review, verification, and input to be posted into Agresso.
• Originals of all finance documents should be kept properly & scanned at field office level with copies kept at the field-office as necessary.
• Ensures that all floats and advances issued are authorized and they are in line with SCI guidelines; responsible for advances follow up for in time settlement and report receivables and payables for the Dollo field office regularly,
• Ensures that all accounting adjustment journals and recharges in Glacos and have appropriate supporting documentation, accurately referenced, and approved by the Head of Office.
• Certifies all payments are initiated by an appropriate source document and accurately coded.
• Verifies completeness of documentation in relation to policies, internal control and authorizations related to payments and submits for review and checking by Finance Coordinator.
• Applies all regulations and laws and any statutory requirements of deductions of income tax, Withholding tax, pension fund and any approved debt or commitment in computation of payments.
• Makes sure purchasing procedures are respected, and that expenditures and purchase requisition made are correctly coded with account codes, funding source and Program code.
• Responsible for the administration of pension fund and any other staff benefit for SCI entitled for the Field-office employees.
• Prepares detail monthly payroll tax, pension fund balance schedule and reconcile with the system general ledger balance timely settlement of government obligations.
• As per SCI HR policy, prepares final payments for employees leaving the organization and advice Country office finance department on computation of benefit and terminal payments.
• Maintains and updates payroll file of each staff and monthly payroll information for review and verification by supervisor.
• Clears all backlogs of staff salary and benefits related issues.
• Support FO finance coordinator and performs other related tasks as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development, and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency

• Academic Qualification-College Diploma or Bachelor Degree in Accounting
• Work Experience- 4 years for relevant experience for Diploma holder or 2years for Bachelor Degree holder.
• Special Training-Computer literate/know how on excel.

Other Requirements

• Excellent interpersonal, communication and presentation skills.
• Fluency in English, both verbal and written,
• Commitment to Save the Children values.
•  Teams, in the event of emergencies