Finance Officer 118 views

Employment Type: Definite Period

Job Purpose:

• To ensure that Concern’s Financial policies and procedures are implemented consistently throughout each projects in order for Concern to achieve its objectives;
• To maintain and regularly update Finance related information; Ensure that cash and bank transactions are made in a timely and compliant manner, supporting documentation checked for completeness, ensuring adequate authorization and correct coding prior to the issuing of the payments.
•  Ensure that all payments are recorded in cash and bank books on a regular basis and supporting paperwork filed following Concerns procedures.
•  To manage Concern worldwide Tigray Area Office, Finance activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation.

Main duties & Responsibilities:

• Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.
• Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.
• Prepare and Check monthly financial report and send to HO up to 5th of the next month
• Facilitate payments: rreceive backed up invoices from Logistics/admin/Field locations and reconciliation of supplier statements with Concern records and addressing any noted variances.
• Ensure adequate fund/cash held in Programme for planned activities
• -Keep track of monthly cash balances.
• Compile and send monthly and cash forecast cash request to head office on time.
• Ensure the following deadlines are adhered
• Monthly cash books and bank books
• Cash requests from the fields
• Cash transfers to fields and others
• Issuing of petty cash in line with Concerns procedures & policies, filing all associated paperwork and ensuring that floats are settled on time
• Responsible to fill the gaps when cashier is on annual leave
• Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.
• Tracking of withholding tax, VAT, salary taxes any other such deductions and insuring payments are made in good time, and in the correct amount(s)
• Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme
• Work closely and provide  technical support to the Cashier
• Check and review the external work done before any payment is effective
• Review and check monthly staffs’ payroll before the payment is effected
• Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well;
• Performing other related duties as assigned by line manager.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
•  Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
•  Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
•  Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

• BA Degree in accounting, Finance or related field of studies
• 4 years of relevant experience with the first degree
• 2 years of relevant experience plus post graduate degree.
• Profound experience in finance, administration, logistics
• NGO experience in emergency projects is an advantage

Skills Required

• Basic supervisory/managerial skills.
• Technical and report writing skills
• Computer literate.
• Good communication and interpersonal skills
• Ability and willingness to frequently travel and stay at the field
• Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children.
• Proven capacity to supervise, train and coach staff and working with community members
• Excellent Financial management capacity
• Excellent coordination and facilitation skill

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
•  26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave