Finance officer 34 views

Background

Ethiopian Federal Ministry of Health had been implementing the health sector Transformation plan as part of the envisioning exercise and GTP II which was launched in 2016.  The health sector transformation plan (HSTP) is financed in different means and from multiple donors which require well-organized grant and finance management

The number of grants that EPSA receives from development partners and its operational activities is steadily increasing both in volume and diversity.  With this increase comes the responsibility to effectively and efficiently monitor the program and financial performance of each grant and ensure that we are in compliance with the applicable development partner’s requirements. Hence, it becomes more important for EPSA to improve its capacity to improve its supply chain management and financial management system and meet development partners’ expectations to be recognized as a dependable partner and to attract future funding.

Despite the importance of its objectives and the dedication and effort of its staff, Finance, and Internal Audit lack sufficient skills and capacity to fulfill the challenging remit. Building the capacity of the directorate is a timely intervention in the face of the increasing amount of funding and operations from various sources, particularly the SDG fund.  The coordination of interventions of this major funding mechanism within the context of the sector-wide approach is critical.

Justification for the assignment

• To ensure HSTP implementation grant and finance management remains highly critical since the sector mobilizes resources from multiple donors

• The Ministry needs to develop its own staff and internal organization set up to enable manage its financial resources and so far it is not in its best position to do so and requires high caliber and qualified technical assistance 

Objective

The objective of this position is to provide technical assistance support to EPSA finance staff in the implementation of the grants financial management system as per the policy and procedure of the Agency and donor requirements.

Specific tasks

• Prepare an accurate and timely financial report to appropriate bodies;
• Develop a disbursement plan and facilitate disbursement of funds;
• Ensure that the account is ready for external audit;
• Interact with internal and external auditors in completing audit;
• Ascertain that audit findings and recommendations are taken care of;
• Ensure that procurement advances given to agencies are settled and reconciled timely;
• Establish maintain and coordinate the implementation of accounting and accounting control procedures;
• Ensure that the financial management system of the EPSA  is strengthened;
• Support on designing and follow-up implementation of proper internal control procedures to secure resources;
• Analyze and review budget and expenditure Monitor and review accounting-related system report for accuracy and completeness;
• Review management reports and enhance the reporting formats and contents as per the requirement and needs;
• Resolve accounting discrepancy;
• Involve in grant closure process;
• Recommend, develop and maintain the financial database, computer software systems, and manual filing systems;
• Harmonize financial reporting system of government and donor funds;
• Supervise the input and handling of financial data and report for the company automated financial system;
• Ensure that a proper financial management system is being applied for managing donor funds;
• Build the capacity and coach the finance staff;
• Write concept notes, participate in developing business cases, create an estimated budget, and secure financing for the different initiatives under the Pharmaceuticals Supply Transformation Plan;
• Standardized procedures and recorded step-by-step tasks for future and end-to-end ERP requirements, reversing a chaotic consolidation process to one of accuracy and quality;
• Proactively managed projects by preparing and presenting proposals, writing statements of work, and building donors and partners relationships;
• Other duties as assigned.

Expected Major Deliverables

• Reconciled  timely financial and programmatic reports  are prepared and submitted
• proper procedures are  followed and ascertained  in the process of reprogramming and reallocation of grants
• Standardized operating procedures are developed and monitored for implementation
• Build the technical capacity of Finance and Procurement directorate staff
• Build a system for integrated financial management  systems of the sector
• Monthly and quarterly  progress report submitted

Reporting

On the basis of the approved work schedule, the consultant shall report on the progress of his work to the Ethiopian Pharmaceutical Agency  Finance and procurement directorate and UNICEF Health Section.

Educational background:

• Advanced university degree in Accounting, Finance, Business Administration or related fields, or professional qualification with CPA, ACCA, CIMA etc…

Experience background:

• A minimum of five years of professional relevant work experience working in financial management, financial utilization of project
• Work experience with proven ability to analyze financial data and prepare financial reports and projections
• Knowledge of government finance, accounting, budgeting, and cost control system including financial regulations required
• The ability to promote teamwork in the Ministry of Health and other stakeholders is required
• Competency in the use of computer software internet and computer-based management tools
• Familiarity with health systems policies and sectoral reform processes; good skill in accounting software like Peachtree and other computerized accounting software is mandatory.

General Conditions: Procedures and Logistics

• The consultant will work for the MoH and will seat at the MOH office.
• The consultant will use his own materials such as computers, e-video and etc.
• The consultant will use his/her own transport.
• The month salary  payment will be made upon submission of the progress report
•  The consultant is working in Addis and  no payment for travel outside of Addis
• Consultants are not entitled to payment of overtime.  All remuneration must be within the contract agreement.

• While reporting deliverables are to UNICEF; payments and contracts will be handled by ABH.