Food Security and Livelihoods (FSL) Programme Coordinator 81 views

Internal/External

Vacancy Announcement 

IR/INT/EXT/VN/067.23
October 04, 2023

Job Title:                         Food Security and Livelihoods (FSL) Programme Coordinator   

Reports to:                     Head of Programmes (HoP)

Duty Station:                Country Office, Addis Ababa with frequent travel to field offices

Salary:                             As per the organization scale

Required:                       One

Duration:                        One year with possible extension based on performance

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started its operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali, Afar and Oromia Regional States as well as in the Addis Ababa City Administration. For more information, please visit our website: http://www.islamic-relief.org/work-with-us.

 Job Purpose

Reporting to the Head of Programmes, the Food Security and Livelihood (FSL) programme coordinator is a senior supervisory role that includes overall planning, implementation, monitoring and evaluation and reporting of projects, managing project staff (as deemed necessary), project budget and stakeholders’ engagement – for all IR food security and livelihood sector including cash programming. It is one of the key programme sectors and the main purpose of the job is to plan, implement, manage and review the effectiveness of the FSL sector/theme of Islamic Relief Ethiopia according to IR, government and donor regulations, policies and procedures. The incumbent will oversee the implementation of IRE’s country level food security and livelihoods projects and strategic development of the FSL sector.

Key Responsibilities

Food Security and Livelihoods Programme management and development in line with the direction set by Islamic Relief

·       In co-operation with Head of Programmes, develop and manage the Livelihood Programmes, contributing to the development and review of Islamic Relief  country strategy;

·       Jointly responsible with Head of Programmes for the effective implementation, monitoring, evaluation and reporting on food security and livelihood projects, in line with  agreed standards and donor requirements;

·       In collaboration with concerned staff develop food security and livelihoods programme and project proposals and assess the existing capacities to manage and implement the work. This includes participating in preparation of food security and livelihood funding applications and reports for external funders, in liaison with the head of programmes (HoP) and programme development and quality assurance (PDQA) manager;

·       Develop annual, biannual, quarterly and  monthly plans for food security and livelihoods projects as per the requirement and produce reports accordingly;

·       Develop different tools for food security and livelihoods projects and programmes in collaboration with MEAL Coordinator and ensure their application;

·       Promote, capture and disseminate learning from food security and livelihoods projects and programmes, and ensure that this informs future programme development;

·       Realize Islamic Relief  principles by acting in line with its standards, and by promoting and supporting local capacity building  to jointly agreed accountability, gender, safeguarding, protection incl. child protection and inclusion;

·       Keep up-to-date with development issues and trends, both within the country and globally in relation to food security and livelihoods sector.

Managing effective relationships with stakeholders

·       Develop, nurture and manage relationships with Stakeholders  in line with the Islamic Relief  principles and standards  in agreement with the Program Manager in the target areas;

·       Work with stakeholders to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed;

·       Attend regularly on relevant sector clusters such as ATF, Cash, etc. at national, regional and local levels;

·       In collaboration with the filed staff ensure the relevant stakeholders are informed about the intervention and facilitate conducive environment for stakeholders  to play their role effectively;

·       Ensure the participation of local community in the design, implementation and monitoring and evaluation of the projects where applicable.

Internal and external representation

·       In co-ordination with the  head of programmes develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, other agencies working in Ethiopia;

·       In agreement with the head of programmes and other concerned staff, sustain relationships with relevant donor agencies, seeking opportunities for food security and livelihoods programme funding, where applicable;

·       Communicate with other teams within IR, to ensure that the food security and livelihoods projects and programmes are well understood, and that information is available for fundraising and other communication, including publications, education, etc. This may involve participation in sessions/events with supporters, communities of practice, working groups, etc., as agreed with the line manager.

Financial management and monitoring of programmes and projects

·       In close co-operation with the relevant roles in the finance and funding/ programme development and quality assurance teams, prepare, manage and monitor budgets relating to food security and livelihoods projects and programmes budgets or instigate budget revisions according to evolving needs, in line with the  finance guidelines and procedures;

·       Develop relevant risk registers and monitor them in conjunction with the Head of Programmes.

Systems and compliance

·       Effectively use Islamic Relief programme management information systems (Global Programmes and MEAL System-GPMS) to ensure programme and project information is up-to date. This will include producing management information to support decision making;

·       Ensure compliance with agreements, regulations and requirements of the organization and donors.

Staff Coordination

·       Lead, manage and support direct reports (and staff under shared management arrangements), including setting objectives, conducting annual performance development reviews;

·       Providing support and coaching to direct reports to plan, implement and monitor and evaluate programmes and projects effectively.

Others

·       Work closely in team with other sector coordinators  and contribute to the maximum of his/her knowledge to the programme team in his/her areas of profession as deemed necessary;

·       Perform other functions as requested by the head of programmes.

Person Specification

Formal Education/Qualification and Work Experience

·         Master’s degree in the field of economics, business management, rural development, agricultural economics, development studies and other social science related field with five years’ relevant experience; or Bachelor’s degree in the field of economics, business management, agricultural economics and other social science with eight years of relevant experience in humanitarian sectors;

·         Current or previous work experience in managing FSL projects and programmes for INGOs is mandatory;

Skills and Competences

·         Good understanding of technical standards at national and international levels such as CHS, LEGS, Sphere, MERS, CVA, etc.

·         Proven experience in strategic planning, proposal writing , networking and high level representation;

·         Proven experience in project cycle management, as well as designing monitoring, evaluation, accountability and learning systems;

·         Competence in developing and managing budgets;

·         Demonstrated experience of managing and developing a team and the ability to lead and motivate others;

·         Ability to analyze information, evaluate options and to think and plan strategically;

·         Very good interpersonal, communication (written and oral English) and presentation skills;

·         Knowledge of operational area and local languages (such as Afar, Somali, Oromiffa and Amharic are plus);

·         Able to plan, prioritize and organize self and others;

·         Good IT skills, MS Office applications.

Note:

·       This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification

·       If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post-holder and his line manager.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. With a zero tolerance approach Islamic Relief have a number of related policies that also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.