General Service Officer 93 views

    IMMEDIATE INTERNAL/EXTERNAL

   VACANCY ANNOUNCEMENT

Opening Date:     September 20, 2024

Position:            General Services Officer
Duty station:      Addis Ababa /Head Office/

About the Organization:

VisionFund Micro Finance Institution (S.C) is an Institution established according to proclamation No. 40/96 to provide financial services to the productive poor in the rural and urban areas of Ethiopia. VisionFund MFI is currently operating in five of the Regional States of the country. VisionFund MFI is looking for competent candidates for the position of General Services Officer. The successful candidates will have skills and experience that meet the following requirements:

SPECIFIC DUTIES AND RESPONSIBILITIES

• Support in the development of general services administration regulations and guidelines.
• Supports in revision and development of fleet management policy when required
• Plan, organize, and direct the functions related to the servicing, maintenance and repair of vehicles, generators, motorcycles and equipment’s.
• Manage all service contracts with service-providing companies and vendors including insurance companies, garages, security and cleaning companies, etc.
• Ensure efficient fleet management system are employed
• Complete accurate data entry for all daily work logs in the Fleet software tracking system
• Monitor the location of vehicles using the GPS platform, creating reports on location, idle time, and speeding alerts;
• Prepare fuel consumption and vehicle cost analysis report on a monthly basis and submit to the department office;
• Receive vehicle requests and assign drivers/vehicles in an equitable manner
• Follow-up & ensure vehicles, motorcycles & generators management practice compliance with company policies and procedures, used for the intended business purpose, manage drivers’ behavior, and ensure users accountability for policy violation;
• Ensure routine servicing and maintenance of vehicles/generators/motorcycles are carried out on time and initiate requisition
• Ensure safeguard of all vehicles and motorbikes to have appropriate insurance coverage against accidents including 3rd party insurance, record & report accident claims for insurance company, manage the claims issues and follow up the claims until settlements;
• Ensure that the organization’s vehicles/motorcycles are inspected & have an appropriate plate number and ownership title book.
• Acting as liaison officer by representing the company to various offices related to fleet management & general service activities,
• Supervises and follows up the timely repair of office equipment, furniture, utility water and electric systems & prepare cost estimates for office renovation & maintenance; monitor and submit justifications for expenditure.
• Conducts regular visits to branch offices to assess the condition of assets & recommend any disposal/maintenance/renovation needs;
• Coordinate support team /drivers/office attendants/mechanics/ across the institution;
• Takes a leading role in office renovation & construction. Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises; and common areas including parking.
• Maintain vehicle/motorcycle history record & put in place policies to guard against property abuse;
• Manage the disposal & ownership transfer activities for obsolete & nonfunctional fixed assets
• Prepares and submits monthly, quarterly and annual report to the supervisor.
• Performs other related duties as assigned by the supervisor.