Grant and Finance Specialist 54 views1 application

PROJECT/ACTIVITY OVERVIEW

The USAID/PEPFAR funded ADA-Family Focused HIV Prevention, Care and Treatment project is a three years project implemented by Amhara Development association as a prime and its partners. The program aims to strengthen local HIV epidemic control in Ethiopia in the selected woredas of Amhara regions. The objectives and interventions are designed to impact UNAIDS 95-95-95 goals and enhance HIV mitigation services for vulnerable children focusing on case discovery and linkage to HIV treatment among undiagnosed children living with HIV, on achieving better health outcomes through HIV viral load suppression and establishing interpersonal, family and community norms to achieve HIV and violence prevention (9 to 14 year old children).

OVERALL RESPONSIBILITIES

The Grant and Finance Specialist will be working under the supervision and technical support of the Grant, Finance, and Admin Director based at Bahir Dar.

S/he will be responsible for the implementation of grants procedures and policies and support the regional grantees for the ADA-USAID Family Focused HIV Prevention, Care and Treatment project. S/he will work directly with the Grants, Finance and Admin Director to ensure that all grants meet USAID rules and regulations requirements throughout the life of the Project.  S/he will be responsible for the overall monitoring of the regional grants including budget tracking, expenditure projections, compliance, and reporting of the grantees. S/he will ensure cost-effectiveness, operational efficiency and accountability throughout the life of the Project.

The Grant and Finance Specialist will also provide financial and administrative management, overseeing all financial, contractual, and procurement aspects for of the project. S/he will ensure that the financial reports are compatible with standard accounting practices and follow ADA and USAID rules and regulations. S/he will report to the Grants, Finance and Admin Director.

SPECIFIC RESPONSIBILITIES

The Grant and Finance Specialist will have the following specific responsibilities:

I. Grant management responsibilities

  • Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement
  • Analyze the budget trends and make recommendations for cost control and reduction for various grants.
  • Monitor and evaluate the performance of grantees, including regular site visits with project staff.
  • Provide detailed reports to the funders and the board of directors with respect to the organization’s progress
  • Work in close partnership with sub grantees to strengthen their capacity and follow up on supervision visits and capacity building action plans.
  • Monitor paperwork and other related documents connected with grant-funded programs
  • Maintain records of all payments and receivables and prepare monthly records for all grant related activities
  • Provide training to the ADA and LIPs  finance and program staff  on financial and grant management, planning  and reporting requirements
  • Monitor program budgets and expenditure and coordinate with Program manger and ensure effective program.
  • Administer grant records and evaluate financial reports to analyze all annual progress  and perform  review on grant expenditure.
  • Prepare sub grant agreements and facilitate signing by ADA and partner organizations.
  • Review budget modification requests of LIPs and facilitate approval release of sub grant funds.
  • Assists and participates in the preparation of annual budget and subsequent modifications.
  • Provides financial and grant management trainings and orientations to new and existing staffs as directed by Grant, Finance and Admin Director.
  • Set Bi-weekly, monthly and annual Performance Objectives and prepare Performance Plans and implement same once approved by Grant, Finance and Admin Director.
  • Support in document retrieval and responding to queries of auditors during annual statutory audits, donor financial review visits, and ADA’s internal audit.
  • Review the financial reports of local implementing partners for correctness and compliance with the relevant sub grant agreement, and the donor policies, procedures, and guidelines;
  • Reviews requests from partners for payment.
  • Disburses and settles sub grant to partners;
  • Ensures that expenditures reported by partners are in line with the approved budget and in accordance with the grant regulations;
  • Monitors partners ability to properly account for the use of project funds and where necessary provides support to partner organizations.

II. Financial Management Responsibilities

  • Manages day to day finance operations, including implementing ADA and USAID policies, procedures and systems, reviewing accounts payable documents for proper accuracy and completeness, and liaising with bank on banking issues.
  • Compiles and maintains accounting records, perform necessary reconciliations and monthly closings of books of accounts in accordance with ADA policies and procedures.
  • Prepares monthly bank reconciliation report.
  • Prepare monthly payroll for the project staff.
  • Financial review of activity budgets, purchase requests, purchase orders, payment sheets ensuring adherence to all pertinent policies and procedures, applying accurate coding of transactions per the chart of accounts, project, task and subaccount codes
  • Performs analysis and review of financial transactions before effecting payment, in accordance with ADA’s own policies and procedures, laws of the Government of Ethiopia as well as rules and regulations of USAID.
  • Maintain up-to-date and reliable finance filing system of financial transactions associated to transactions entered in ADA’s accounting system in an organized, orderly and easily retrievable fashion and in accordance with ADA’s policies and procedures.
  • Ensures adequate level of internal control as associated to management of resources of the project.
  • Coordinate, compile, review, and submit monthly Cash Flow Projections (CFP)
  • Work with Grant and Finance team in establishing and maintaining sound cash management practices.
  • Enters financial data into Accounting Software and perform posting as guided by Grant, Finance and Admin Director.
  • Processes payroll in accordance with ADA’s policies and procedures.
  • Provide finance related technical support to program, admin, and other finance team members as associated to activity budget preparation, costing work plan, policies and procedures, and handling finance matters of trainings/workshops/meetings.
  • Other duties as may be assigned from time to time.

REPORTS TO:   Grant, Finance, and Admin Director

 PROJECT:   ADA-USAID-Family Focused HIV Prevention, Care and Treatment Services

 NUMBER OF POSITIONS:  One

Job Requirements

QUALIFICATIONS AND MINIMUM REQUIREMENT

  • Bachelor’s or Master’s Degree in accounting, business, and/or other relevant area;
  • Bachelor’s and 6+ years’ experience, Master’s and 4+ years’ of experience, including three years of prior experience with grant and finance management of PEPFAR /USAID funded projects. Experience working  on OVC and HIV Prevention, Care and Treatment projects is preferred;
  • Have relevant trainings on grant and finance management
  • Experienced and skilled in using accounting software;
  • Experience in conducting trainings on grant and finance management.
  • Demonstrated ability to communicate clearly and concisely in written and spoken English
  • Good time management and organizational skills.
  • Demonstrated ability to work independently and with limited supervision.
  • Excellent interpersonal skills and good team spirit.
  • Willing to travel extensively within and outside the region

How to Apply

Women are encouraged to apply; opened for Ethiopian Nationals only.

Interested applicants should send non-returnable C.V, other credentials and application letter outlining how your experience and education fit the respective vacancy, your interest in serving as a member of the Program Staff in this position, your availability to serve in this position soon after the selection process is over and also your availability to the Program on a full-time basis for the term.

Apply in person at ADA office No ________ in Bahir Dar or via email to: getaabera@ada.org.et  

Please copy to: asmamawlg@yahoo.com

Applications must be submitted within 7 consecutive working days starting from the posting date, on working days, Monday to Friday, and during working hours, 2:30 – 11:30 local time.

Submissions after the deadline will not be considered. 

Only short listed candidates will be contacted. 

More Information

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