Head of Human Resources 49 views

Head of Human Resources  

GIZ Country Office, Ethiopia and Djibouti

We are seeking a strategic, visionary, and experienced Head of Human Resources to lead and manage our national and regional HR function. This senior leadership role will oversee all aspects of HR strategy, operations, and programs, ensuring the alignment of HR practices with the organization’s strategic goals. The ideal candidate will bring a sound national and regional perspective, possess a deep understanding of human resource management, and have a passion for cultivating a diverse and inclusive organizational culture.

The Head of HR will be responsible for managing and overseeing all Human Resources functions in GIZ Ethiopia and Djibouti. The role requires strategic leadership, operational excellence, and a deep understanding of local labor laws and regulations. The successful candidate will lead and develop the HR team.

The Head of HR will report directly to the Country Director.

Below is summary of the core responsibilities:

Core responsibilities

• Advises the Country Director on HR policies and procedures and assumes conceptual and coordination tasks on behalf of the Country Director
• Lead and manage the HR team to ensure efficient and effective delivery of HR services – change processes of the unit structure will be one part
• Ensure adherence to national laws and GIZ Process and Rules (P+R)
• Review compensation and benefit policies to establish competitive systems and ensures compliance with GIZ principles and market standards
• Continuously update employment manual and ensure standardization with HQ and national laws
• Provide orientation and guidance to staff and managers on staff talk processes (performance management)
• Oversee evaluation and classification of job positions
• Manage HR audits processes, including planning, execution, reply to inquiries, mitigation of risks and implement recommendations to improve HR processes and controls
• Maintain records and compile statistical reports concerning personnel related data such as hires, transfers, and performance appraisals ….etc
• Develop and manage different national, regional and international contracts with various consultants, service providers, legal advisors etc
• Liaises with internal and external stakeholders on various HR topics

Major Tasks:

Strategic HR Leadership:

• Develop and implement strategic HR plan
• Provide strategic HR advice to the Country Director and senior management
• Lead the HR team to ensure efficient and effective operations
• Actively contributing to management team meetings
• Proactively exchanging with cluster coordinators
• Proactively ensuring business continuity
• Overseeing Knowledge Management (updating forms, formats, templates and regulations and communicate changes

HR Operations and Compliance: 

• Ensure compliance with GIZ Process and Rules (P+R) and national legislations
• Ensure proper data management and accurate records documentation, including data quality
• Set standard procedure to ensure completeness of digitalized and hardcopy personnel files
• Ad hoc risk and legal reporting to the country director
• Manage and follow payroll software customization
• Initiate annual tax and social audit
• Steering / overseeing the audit process including clearing of audit findings
• Monitoring P+R updates, impacts and necessary modifications
• Implementing and monitoring of data protection compliance
• Advising on project restructuring
• Intervening in difficult HR single cases
• Handling legal HR related issues
• Regularly collaborate with legal advisors on various HR topics and ensure documentation of legal advisors’ attestation of various formats, guidelines and forms
• Initiating various consulting contracts related to HR aspects as deemed necessary
• Handling insurance & Consumer Loan topics

Leading and managing the HR team: 

• Recruiting and onboarding
• Developing capacities of staff
• Ensuring team development and good atmosphere
• Ensuring regular high quality team meetings and following up agreements
• Implementing jour fixe with HR colleagues
• Ensuring professional office environment

Recruitment and selection: 

• Oversee the entire recruitment process, the end-to-end process.
• Lead and manage critical positions recruitment.
• Implement effective talent management strategies, including staff talk (performance management), PPDP, and career development.

Compensation and Benefits: 

• Manage compensation and benefits, ensuring competitiveness and compliance.
• Conduct annual market salary survey (participating in Birches Benchmark Djibouti /Ethiopia)
• Cooperate with other international organizations in Ethiopia and Djibouti to assess labour market best practices on various benefit and remuneration topics
• Oversee payroll processing, benefits administration and termination related payments and ensure compliance (salaries, taxes, social security, cost sharing, KOMP etc)

Employee Relations and Engagement: 

• Coordinating with the NSRC (National Staff Representative Committee)
• Foster a positive and inclusive work environment
• Address employee concerns and resolve conflicts promptly
• Implement employee engagement initiatives on HR related topics

HR metrics (measure and report), data and contract management

• Track key HR metrics, such as employee turnover, contract end dates …. etc. to ensure evidence-based decision making

Annual Staff talk processes (Performance management)

• Steer annual staff talk process
• Provide training to managers and staff on the annual staff talk process and yearly management theme
• Analyze staff talk results for performance related remuneration decisions

Stakeholder Management: 

• Build strong relationships with internal and external stakeholders, including line managers, employees, partner organizations/ministry offices and external vendors.
• Collaborate with GIZ HQ, HR Hubs and other country offices to share best practices and ensure consistency.

Training and development:

• Oversee training and development processes
• Prepare training initiatives and communicate to staff and managers helping employees adapt to new technologies, processes, structures etc.