HR/Finance Assistant/Sales & Logistic Assistant manager / Specialist/admin 6 views

1. HR

   a. Assist HR manager in daily HR operations, including recruitment coordination, candidate screening, and interview arrangement.

   b. Handle employee onboarding, offboarding procedures, maintain and update employee files accurately.

   c. Assist in attendance management, leave processing, and payroll data collection and sorting.

   d. Coordinate company training activities, including training notification, venue arrangement, and material preparation.

   e. Support employee relations work, such as organizing team-building activities and answering basic employee inquiries.

   f. Complete other HR-related tasks assigned by superiors.

2. Finance Assistant

   a. Assist in daily financial work, including invoice issuance, verification, sorting and filing.

   b. Handle expense reimbursement procedures, review reimbursement documents and ensure compliance with financial regulations.

   c. Assist in voucher preparation, bookkeeping, and monthly financial data collation.

   d. Maintain financial records and documents, ensure data accuracy and completeness.

   e. Coordinate with banks, tax authorities and other relevant departments for basic financial communications.

   f. Complete other financial tasks assigned by the finance manager.

3. Sales & Logistic Assistant Manager

   a. Assist the sales and logistics manager in formulating and implementing sales and logistics work plans.

   b. Lead the assistant team to coordinate sales process management, including order follow-up, customer communication, and sales data statistics.

   c. Oversee logistics coordination, including shipping arrangement, customs clearance, warehousing management, and cargo tracking.

   d. Analyze sales and logistics data, generate regular reports, and put forward optimization suggestions.

   e. Coordinate with sales team, logistics partners, and customers to resolve related problems in a timely manner.

   f. Ensure the smooth operation of sales and logistics work, improve work efficiency and customer satisfaction.

   g. Complete other tasks assigned by superiors.

4. Specialist

   a. Undertake professional work in the designated field (e.g., technology, finance, HR, quality control), complete professional tasks independently.

   b. Research and apply professional knowledge and technologies, solve complex problems in the work process.

   c. Collect and sort out professional data, formulate professional work plans and optimization schemes.

   d. Cooperate with other departments to provide professional support and technical guidance.

   e. Keep abreast of the latest trends and technologies in the professional field, and continuously improve professional capabilities.

   f. Complete other professional tasks assigned by superiors.

5. ADMIN

   a. Handle daily office affairs, including office supplies purchase, storage and distribution.

   b. Arrange company meetings, including venue booking, meeting materials preparation, and meeting minutes taking.

   c. Manage office equipment, maintain and repair in a timely manner when problems occur.

   d. Undertake office document sorting, filing, and management work.

   e. Responsible for company reception work, receiving visitors and handling basic inquiries.

   f. Assist in coordinating work between departments and complete other administrative tasks assigned by superiors.

Education: High school degree or above; a college degree or above is preferred, and a bachelor’s degree or above is required for some professional and management positions. Majors related to the job direction are preferred.

Professional Skills: Proficient in Microsoft Office; proficient in relevant professional software, tools, or systems (such as financial software, HR information systems, logistics management systems) according to job needs; able to proficiently master and apply professional knowledge and skills required by the job, and efficiently complete daily work tasks.

Personal Qualities: Detail-oriented, responsible, careful, and rigorous, with a strong sense of confidentiality and integrity. Good communication, coordination, and execution abilities, strong learning ability, team spirit, and service awareness. Able to work under pressure and adapt to occasional business trips if necessary.

Language Requirements: Fluency in spoken and written English is preferred; basic English reading, writing, listening, and speaking skills are required. Familiarity with Malay or Amharic is a plus for relevant positions. Relevant work experience is preferred or required according to specific job requirements.