HR Records and Archives Clerk 20 views

Job Purpose:- To preserve the Company’s employee information and data by safekeeping of permanent records and historically valuable documents.

Main Duties and Responsibilities

• Organizes archival records and develops classification systems to facilitate access to archival materials.
• Acquires and processes new archival materials and maintain records of document.
• Receives, stores, issues, and returns file catalog cards according to system used.
• Checks items in and out of archival and removes outdated items in consultation with the manager.
• Provides reference services and assistance for users needing archival materials.
• Prepares archival records, such as document descriptions, to allow easy access to information.
• Sequentially files all documents in the employee’s Official Personnel Record (OPR) folder and file in appropriate cabinet.
• Maintains the secrecy of information availed to him/her.
• Authenticates and appraises historical documents and archival materials.
• Preserve records, documents, and objects, copying records to film, disk, or computer formats as necessary
• Performs other duties assigned by the immediate supervisor.

Qualification and Skills

Education:

• Diploma in Human Resource Management/ Secretarial and Office management/Management or related fields.

Experience:

• 2 Years of relevant experiance

Skills:

• Communication and interpersonal skills
• Time management skills.