Human Resource and Administration Manager 52 views

Hope enterprises, is a local civil society organization which was stablished in 1971. As a pioneering national NGO, it has been serving the needy through transformational investment operating seven branches and area projects in different regions and a university college in Addis Ababa City administration. HOPE involved in holistic human development with concrete interventions by ways of basic care, education, vocational training, job and business mediation and values development. The organization is looking for a qualified person who is able to build on what has already been achieved.

Work Place: Addis Ababa with frequent travel to the field

Employment Type: Contract depending on funding and performance

Salary and benefits: Based on the organization salary scale and organization policies,

Job Summary

The Human Resource and Administration Manager is responsible for managing and delivering HR services, overseeing administrative functions, and supporting the achievement of organizational goals at Hope Enterprises. This role involves implementing HR strategies, managing employee relations, ensuring legal compliance, and overseeing the management of transport services, utilities, and other administrative activities.

Duties and Responsibilities

A. Human Resource Management

1. Policy Implementation and Compliance
   1. Ensure that all HR policies, procedures, and regulations are implemented and adhered to across the organization.
   2.  Regularly review and update HR policies in consultation with the CEO to ensure alignment with legal requirements and organizational goals.
   3.  Monitor compliance with employment laws and regulations and advise management on necessary adjustments.
2. HR Strategy Development
   1.  Develop and implement HR strategies that align with the overall goals and objectives  of the organization.
   2.  Ensure HR initiatives support the mission, vision, and strategic priorities of Hope Enterprises.
3. Recruitment and Selection
   1. Prepare and disseminate vacancy announcements internally and externally.
   2. Oversee the recruitment and selection process, ensuring compliance with organization policy and country law.
   3. Develop job descriptions, post job openings, screen applications, conduct interviews, and make hiring recommendations.
   4.  Implement best practices for diversity and inclusion in recruitment.
4. Onboarding and Orientation
   1. Design and conduct orientation and induction programs for new employees to integrate them into the organization effectively.
   2. Ensure new hires are familiarized with Hope Enterprises’ policies, culture, and expectations.
5. Employee Records Management
   1. Maintain up-to-date employee records, including personal information, contracts, performance reviews, and disciplinary actions.
   2. Establish and update employee files with relevant documents, including performance evaluations, leave forms, salary increments, and correspondences.
6. Performance Management
   1. Facilitate change of employment status or terminate employment based on recommendations from supervisors or managers.
   2.  Coordinate and manage employee performance evaluations, ensuring timely feedback and development plans.
7. Employee Relations and Grievance Handling
   1. Address employee grievances and resolve conflicts in a fair and timely manner
   2.  Foster a positive work environment by promoting open communication and addressing employee concerns.
8. Compensation and Benefits Administration
   1. Administer the organization’s compensation and benefits programs, including salary reviews, bonuses, and pension plans.
   2.  Ensure the organization’s compensation structure is competitive and aligns with industry standards.
   3.  Manage employee pension schemes, ensuring compliance with legal requirements.
9. Labor Union Liaison
   1. Serve as the primary liaison between the organization and labor unions.
   2. Negotiate collective bargaining agreements and resolve labor disputes.
   3.  Ensure management and staff are informed about labor union policies and agreements.
10. HR Advisory Services
    1. Provide expert advice and guidance to management, including the CEO, Branch Managers, Project Managers, Hope Enterprises University College, and the IGA Wing on HR-related issues.
    2.  Advise on the implementation of HR best practices and industry trends.

B. Administration Management

1. Transport and Vehicle Management
   1. Receive and authorize trip requests, schedule trips, monitor vehicle movements, and take corrective actions when necessary.
   2.  Ensure the proper use of log books, fuel, and maintenance records for all vehicles.
   3. Organize timely annual inspections of all Hope Enterprises vehicles.
2. Utilities and Maintenance
   1.  Follow up and facilitate payments for utilities such as telephone, internet, electricity, and water.
   2.  Facilitate a safe and secure working environment by ensuring the maintenance and servicing of installations like water and electrical supplies and safety equipment.
3. General Administration

3.1. Handle admin activities based on established policies and procedures.
3.2. Manage and oversee the roles of Admin Assistant/Purchaser, Store Keeper, Drivers, and Guards.
3.3. Process transfer and promotion in collaboration with the administrative committee.
3.4. Secure clearances for separating staff and prepare work certificates after final payment acknowledgment.

1. Other Duties

4.1. Perform other duties as assigned by the Operations and Finance Director.