Humanitarian Access & Security Officer 1032 views15 applications

Médecins du monde or Doctors of the World, is an international humanitarian organization which provides emergency and long-term medical care to the world’s most vulnerable people.

Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:

Duty station: Humanitarian Access and Security Officers will be based in Tigray, Yalo-Afar and Chinaksen-Oromia field offices and will travels frequently to project sites

Employment Term: 3 Months with possibility of extension

Basic Salary: 37,440.00

Reported to: He/ She works under the supervision of the Field coordinators

Required positions: 3 (Three)

Job Summary

Under direct supervision of Field coordinator, HASO is responsible to ensure the security of the MdM premises, staff, partner and beneficiaries as well as to create, maintain and relationships with local authorities and communities in MDM intervention areas to improve acceptance and the knowledge of MdM activities.

Essential duties and responsibilities.

Regional/local authorities

• Develop and maintain an effective communication and good relationship with national, regional and local authorities (RHB, RFB, etc.) as well as with other actors, to help and facilitate MDM operations in Ethiopia.
• Liaise with MdM departments and the involved authorities to obtaining documents necessary for smooth operations (MoUs, reports, etc.)
• Ensure all administrative and legal obligations are fulfilled at national/regional level and local level for registration, movement, transportation etc.
• Ensure updated knowledge of regulatory requirements and existence of updated administrative processes explaining documents according to regulations and procedures from the authorities
• Keep base/coordination team updated about any modifications and information in the procedures and the legal context, guidelines etc.
• Make necessary communication documents needed as per Field Coordinator requests and the mission needs.
• Extractions of movement permits for international staff during their visit to MDM HFs outside Aden.
• Conduct any other task assigned by Field Coordinator.

Context and Security:

• Coordinate with other NGO’s security FP.
• Update the team about security/context in the intervention areas.
• Identify a contact list (from authority, security entities, community leaders, health facility staff, district office staff, local council …etc.) that can be used in case of having problem in the field/check points, to ensure safe access during implementation of MDM medical activities.
• Provide day to day security update to the Field Coordinator and the program staff.
• Update and develop the specific location security’s SOP.
• Maintain updated security management literature of the organization.
• Conduct regular Safety Risk Assessments and create/update risk analysis with participation of MDM national and international staff.
• Assist in training the office staff on MdM security rules and regulation.
• Provide induction security brief for the international staff upon their arrival as well as for the newly recruited national staff.
• Provide regular support for MdM staff on security preparedness, prevention, and response. Support may include SOPs; Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; and Communications.
• Train and supervise Security guards.
• Identify security/safety barriers to access and support the program teams and develop strategies to address.
• Develop and update list of contacts and stakeholder map per district.
• Share with Field Coordinator and Project Manager the cross checking of information and give analysis of the context/situation and the possible scenarios.

Field networking and follow up of field team movements:

• Create and maintain a field network at community level to make sure that MdM activities are well accepted and report any changing.
• In the office (before movement to the field), with support of Field Coordinator:
• Ensure the extraction of proper permissions (shipment, expat movement…etc.).
• Participate in validation of team field visits through update of the Field Coordinator.
• To get verification of safe access by communication with key people (to be identified in each targeted location) before each field visit.
• During identification of MDM new locations of interventions, while the medical team will be focusing on technical selection criteria, Liaison & Security Officer can check the other needed information about the location safety, access, and other humanitarian organizations on board.

In the field during implementation of activities:

• Liaison & Security Officer is the person in charge to answer authority non-technical questions, (e.g., check points)
• S/He is in charge to introduce MDM team to people and to explain about MDM, presence, activities…etc.
• During community assessment, s/he will be managing the people who might affect the community response to medical team questions. Use his/her presence in the field to assess the context and security.
• Use his presence in the field to establish networks and maintain good relationships.
• Identify possible places for team hibernation in the field.
• Ensure security communication back up in case of coverage failure.
• Identify the influential actors in the area and participates in actors mapping for each location. Try to understand the social composition of the targeted communities including identification of marginalized groups, cultural norms, relationship between men and women in the community and any other social factors that can be linked to MDM intervention.

Reporting and attendance to different meetings

• Realize weekly activities report to submit to the Field Coordinator and Operation Manger.
• Participate in a pro-active way to MdM internal meetings (general, admin, …)
• Participate in the working groups with other NGOs.

Others

• Be flexible in performing his/her duties.
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of the Field Coordinator or General Coordinator

Educational Qualification

• Bachelor’s degree in political science, humanitarian affairs, business administration or relevant areas.

Work Experience

• At least 3 years’ experience from which 2 years are in a similar level in humanitarian access, risk reduction or relevant field, with NGO experience preferred.
• Specific trainings in security management are an asset
• Knowledge/experience of Office 365, SharePoint/cloud systems
• Use of tracking and mapping mobile applications
• Knowledge of data protection methods

• Experience of working in African context especially in Ethiopian would be an asset

Skills and qualities required

• Capacity to work and to live in a multicultural environment
• Ability to cope with last minutes changes and solution oriented
• Listening and diplomacy skills

Required personal skills.

• Independence, ability to take the initiative and of responsibility
• Ability to work under stressful situation.
• Good analysis, objective, able to take a step back and analyses.
• Communication – listens and communicates clearly, adapting delivery to the audience
• Capacity to delegate and to supervise and coach the work
• Strong problem solving and organizational skills in day to day and crisis situations
• Ability to plan, organize and meet deadlines.
• Adaptability to changing priorities.

Languages

• Fluent English essential, including excellent English writing skills
• French: an asset
• Amharic ,Tigrina ,Afan Oromo and Afar language is an asset
• Women are strongly encouraged to Apply