Lead, Area Office (re-advertised) 84 views

Position Title: Lead, Area Office (re-advertised)

Function: Field Program Implementation

Portfolio: Integrated Programs

Department:Partnership and Field Program Implementation

Division: N/A

Reports to: Director, Partnership and Field Program Implementation

Direct Reports: Administration and Finance Manager

 M and E Coordinator

 MULU-program Manager

 WASH Business Development Manager

SRH Program Manager

Level: TBD

Based in: Adama

Required number: One

Vacancy type: Internal/External

Duration of contract: Indefinite based on performance and availability of funds.

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits. 

Vacancy posted on: September 5, 2024

Application Deadline: September 20, 2024

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business – all with unique skills we bring to the job.

PSI/Ethiopia wants to reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door.  We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.   We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities.  We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage.

We are looking for a Lead, Area Office to enhance PSI Ethiopia’s contribution and impact in improving access to affordable and quality health services in the respective Area by (i) leading the integrated implementation PSI/E programs in the specified Area reaching all towns within the Area Office; (ii) ensuring the efficiency, timeliness and quality of project implementation within the respective Area; (iii) overseeing all administrative and support operations including accounting, finance, human resources, administration, logistics, monitoring and evaluation; (iv) building evidence and influencing policy and funding by partnering and engaging with relevant GoE offices in the respective Area; (v) representing PSI/E in the multiple regional and Woreda government structures, implementing partners, NGOs and private sector partners, networking and developing new business in the region; (vi) supporting and following through on the sub-agreement between PSI/E and regional HAPCOs/Health Bureaus; and (vii) ensuring compliance and leading the work plan, budget and invoice review of Local Implementing Partners in the corridor.

Key Result Areas:

• Delivering programmatic objectives in the respective region (e.g., corridor adoption, growth performance)
• Regional program delivery effectiveness (e.g., target customers reached, franchises developed in the respective Area)
• Continuous improvement and operational effectiveness (e.g., performance monitoring and evaluation, knowledge management, continuous improvement in the respective Area)
• Stakeholder engagement (e.g., regional stakeholder communication, satisfaction)
• Area office program and project management (e.g., cost effectiveness, budget management, quality assurance, compliance, budget spending against plan, cost share collection)
• People management (e.g., talent acquisition, deployment, engagement, development, retention)

Sounds like you? Read on!

Main Duties and Responsibilities: 

• Lead implementation of the area office to meet annual program targets and deliverables in subnational units such as towns, woredas and Kebeles (Program Implementation)
• Develop annual area office plans including program work-plan, procurement and budget in accordance with overall PSI and program/s strategy and objectives (Planning)
• Represent PSI in respective regional relationships, joint planning, implementation, monitoring and evaluation with GoE structures in the regions including sub-agreement between PSI and regional HAPCOs/HBs (Representation)
• Own local implementing partners’ work plan and budget development, review and support the head quarter for invoice review; and lead bottom-up performance of LIPs (Work plan budgeting and performance)
• Own PSI procedures in the respective area office; oversee area office logistics and administration; ensure strong “dotted line” linkages between area office and headquarters technical, finance and operations staff (Procedure ownership in the IFI office)
• Serve as a signatory of the regional office on financial transactions based on the approval limit set and coordinate IFI office monthly budget, advance and liquidation between program and admin/finance staff and contribute to area office standard operating procedures development (Financial oversight and procedure strengthening)
• Collaborate closely with head office technical team and operational team both programmatically and administratively including co-location issues (Collaboration)
• Coordinate regional-level monitoring, evaluation and learning (MEL) activities including standardizing and rolling up indicators, data collection, supportive supervision tools, and regular data quality assessments of town-level implementation and lead accurate and timely reporting to PSI, GoE and others as necessary (Research and MEL including reporting)
• Ensure area office compliance with GoE, donor and PSI rules, regulations and procedures; and facilitate internal and external audit activities where required (Compliance)
• Supervise area office staff providing clear job descriptions, annual MBO, ongoing support and feedback, capacity building, and annual performance evaluations (Staff management and Internal Capacity Building)
• Timely flag up issues to Partnership and field implementation director of field implementation and other responsible head office staff for timely intervention and support mobilization
• Ensure operational excellence of area office and sub IFI offices by securing appropriate support from central office
• Perform any other related activities as assigned by immediate supervisor.

Your KPIs 

• Achieve (excel) target performances
• Compliance
• Budget spending VS planned
• Team coordination and management

Generic Duties of the Position:

• Develop and implement the area office operational plans and objectives.
• Monitor and ensure proper utilization of the area Office’s budgets.
• Identify human resources requirements of the area Office and develop a plan for meeting the requirements.
• Lead the development, implementation and review of relevant area office policies and procedures.
• Review, approve and submit area office reports to relevant organs.
• Support the development of subordinates through periodic performance evaluations, coaching, mentoring, ongoing performance dialogue and feedback.
• Manage disciplinary concerns of the area Office staff.
• Represent the PSI Ethiopia in external relationships in matters related to the area Office mandate.
• Participate in group decision making processes by forming part of different groups/committees at area office level as well at PSI level as advised by immediate supervisor.