Manager Purchasing and Supplies Management 104 views

Job Summary:

Reporting to the Managing director, the purchasing and supplies manger has a responsibility of developing purchasing strategies and oversee the purchasing team in their daily activities of sourcing suppliers and purchasing products, equipment, and services. Handles the overall procurement needs of the Agro-processing and retails business units, including other functional units within Mamokacha. Optimization of supply chain/logistics management from both materials management and physical distribution aspects, through maintaining a positive supplier relation and coordinating the efforts internal teams. That is, an integrated supply management, through identification of relationships with other business units (Retails operation and Agro-processing units) and other functional areas/ departments.

Managerial/supervisory responsibilities:

– Managing and directing the daily operations of the purchasing department

– Support the recruitment process by hiring procurement staff, thereby ensuring the procurement department is skillfully staffed

– Ensure each staff member’s objectives, in line with company visons as well as organizational units’ objectives are set and ensure their roles and responsibilities is clearly described and defined

– Guidance and support to the procurement and supplies management staff through coaching and provision of trainings required

– Create forecasts and supply planning in collaboration with business units

– In charge of daily workflows and schedules. Coordination of with the warehouse to ensure availability of sufficient space before taking new deliveries.

– Performance evaluations of subordinates

– Enforcing company rules and regulations

Position duties or responsibilities

– Implement Mamokach Procurement and other Standard operating procedure in carrying out procurement related duties to ensure compliance.

– Assesses stock availability, setting up re-odder levels, market prediction for availability of products and implement purchasing strategies

– Perform Procurement Planning and budget related duties. Develop procurement plans for active gains, through cooperation with other business and functional units.

– Lead the efforts bidding in the process of quotation and proposal requests, evaluation of bids and facilitation with procurement committee and others involved

– Preparation of procurement contracts through skillful negotiations and favorable terms and conditions

– Preparation, review and approval of purchase requests and orders

– Supplier management and performance reviews

– Review of procurement documents prior to payments

– Maintain purchasing record keeping mechanism and timely and accurate reporting systems

– Carryout other duties assigned

Skills Required

–  Industry experience, with understanding of materials and equipment used in the retail business, hotel and hospitality, and Agro-processing industries

– Confirmed skills and abilities in creating policies and guidelines to carry out supply chain planning and management process

– Risk management skills

– Excellent negotiation skills

– Effective cross functional collaboration skills

– Excellent communication skills verbal & written

– Proven strong organizational and leadership skills

– Strong understanding of management and business principles and change management

– Ability to train others

– Proven computer skills in use of Microsoft office products, including word office

Qualifications:

– Bachelor’s Degree in in Supply Chain Management or Purchasing & Supplies management or  relevant discipline

–  At least 6 years of experience in procurement related management position/supply chain managerial role