Office Assistant 124 views

ABOUT FIRST CONSULT

First Consult is a leading economic development consulting firm implementing projects in Ethiopia. Founded in 2006, First Consult (FC) has grown to design and implement projects across the agriculture, manufacturing and service sectors. Our multidisciplinary teams combine a capacity to execute with clarity of the local context.

We have delivered at-scale real impact in terms of jobs & wealth creation, business formation & growth, and investment attraction & mobilization.

POSITION SUMMARY

The Office Assistant will be supporting the overall FC staff in day-to-day project and administrative activities such as in the implementation of project activities, procurement processes as well as logistical arrangements aiming to achieve a lucrative working process and environment for the office.

DUTIES AND RESPONSIBILITIES

FRONT DESK MANAGEMENT

•  Greet and announce visitors in a professional manner
• Provide visitors with information and direct them accordingly
• Screen, answer phone calls and routing callers to the appropriate department or taking messages
• Receive incoming letters and correspondences and directing it to the concerned department
• Coordinating Courier to have letters, correspondences and items picked up from the office and to their designated areas

CLERICAL SUPPORT

• Coordinate and schedule appointments and meetings in addition to booking and arranging conference and meeting rooms
• Floor coordination – Perform large scale fax, copy and scan jobs in addition to making sure of the upkeep of the machines and availability of paper
• Issuing Letters, memoranda, reports and other correspondences and managing their filing systems

ADMINISTRATIVE SUPPORT

• Monitor and manage the availability and distribution of office supplies, handling shortages and ordering new ones as necessary
• Organize travel bookings, accommodations and reservations for staff on business related field trips
• Coordinate office events as necessary by managing office calendars and assisting in the event planning and implementation
• Assist in organizing office common spaces and ensuring the clean and organized maintenance of office kitchen, reception area, copy room, and conference room
• Coordinate with other departments to ensure compliance with established policies
• General administrative support and troubleshooting – assist in resolving office related malfunctions and respond to issues
• Support HR in shortlisting applicants by following the proper procedure
• Coordinating interviews – following up on the selected applicants to ensure they have the right time and date for interviews
• Updating the HR candidate pool

• Bachelor’s (BA) Degree in Business Management, or relevant Social Science studies from a recognized University/College with 2 years of work experience
• Strong command of English and Amharic,
• Good proficiency in Microsoft Office – significant experience with Word, Excel, PowerPoint, etc
• Excellent organizational and time-management skills
• Teamwork skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality of company information