Packaging Input Procurement Officer 15 views

Purpose of the job

Undertake the responsibility of sourcing and delivery of packaging input materials and services in order to run the packaging operation smoothly.

Key Responsibilities

• Manage Inventories and ensure availability all the time at each site
• Update material consumption standards and specifications regularly
• Update lead time, EOQ, stock level standards regularly
• Collect material status reports daily and prepare material status report to direct category manager
• Ensure timely request of items from end users as per the ordering parameters
• Communicate suppliers timely and process orders as per the order cycle time standards
• Communicate consumption variances immediately to Direct category procurement manager
• Ensure the sustainability of supply
• Assis the department manager on the supply market analysis in order to identify the degree of competition between suppliers annually and on demand if new entrants are coming
• Seek market information on the availability of alternative suppliers all the time in order to maximize the opportunity of our company
• Participate in the evaluation of supplier at least in a year and provide inputs to the evaluation committee
• Review and monitor the status of call of and fixed contracts and keep record of suppliers performance based on order/contract terms and conditions
• Provide inputs to update the sourcing strategy based on current situations and suppliers status
• Implement category buying system for each category of raw materials in order to maximize the benefit of the company
• Ensure placement of appropriate contract which benefits Dashen
• Update selected supplier registration list at least semi-annually
• Optimize Cost of raw materials
• Review and confirm appropriateness of requirements before sending to suppliers
• Use the appropriate format of Quotation requests to obtain suitable offer from suppliers
• Properly address and communicate the necessary buying conditions and terms to suppliers in order to avoid confusion and improper pricing
• Ensure proper competition while inviting suppliers to purchases goods and services
• Monitor the fluctuation of currencies and act accordingly
• Review the total cost of delivery instead of purchase price while evaluation offers
• Conduct bulk purchases instead of spot buying
• Conduct procurement of goods on the appropriate season
• Identify cost effective and quality alternative products and suppliers for critical items
• Conduct Variance analysis reports at least quarterly to monitor usage and price variances
• Maximize the opportunity of utilizing local suppliers and give feedback on their supply performance
• Optimize the quality and delivery of raw materials
• Responsible to source the right quality inputs from the right supplier at reasonable cost for each plant
• Responsible to comply with FDA standards and directives while shipping and delivery of the items
• Responsible to comply with all quality standards and policies while conducting procurement activities
• Responsible to fulfill the necessary preconditions while transporting raw materials from one place to the other. It is to avoid wastage, spoilage and pilferage during transportation
• Ensure each items are properly packed and stored in our warehouse
• Responsible to ensure conduct of proper incoming inspection on items delivered to each site before issued to production
• Responsible to deliver ordered raw materials to avoid quality problems due to lack of these items
• Responsible for Continuous improvement of local suppliers on quality management and delivery systems and practices
• Responsible to ensure environmental friendliness of all items sourced to the company
• Assess possible quality risks regularly for better decision
• Expected Professional and ethical behaviours
• Ensure unbiasedness along the procurement process
• Ensure fair competition while conducting procurement activities
• Ensure traceability of procurement records and documentations while conducting the sourcing activities and processes
• Always improve engagement and professionalism to exert maximum effort on the day today activities
• Create as much as possible a healthy industrial relations and environment
• Incorporate the idea of staffs in his decision making process
• Ensure availability of KPIs and performance objectives annually in order to be evaluated timely and with predetermined criteria’s
• Get feedback from functional heads about the performance evaluation timely
• Time management and efficiency
• Ensure the punctuality on office hours and delivery of performance
• Be as figure head to show effectiveness and efficiency

Education

• BA in supply chain management or related business fields, like Business management, Accounting and Economics

Experience

• At least 3 years of relevant work experience in procurement

Key competency & Behavioral Skill

• Inventory management parameters and tools
• Tender preparation and evaluation
• Negotiation
• Flexibility
• Good financial knowledge and understanding
• Good knowledge of material Planning, monitoring and Controlling
• Better understanding of Ethiopian regulations and proclamations related to procurement
• International commercial terms and conditions (INCOTERMS)
• Verbal Communication and Written Communication
• Management of Process & Execution (Brewing; Packaging; Utilities)