About the Job
- Payroll Processing & Administration
Process semi-monthly or monthly payroll accurately and on time.
Maintain and update the payroll system with employee information, including new hires, terminations, salary changes, and bank details.
Calculate and process final settlements for resigning employees.
Ensure all payroll transactions are processed correctly and in compliance with statutory regulations.
Prepare and submit all statutory payments (PAYE, Pension, etc.) to the relevant authorities by the due dates.
Reconcile payroll accounts and prepare monthly payroll journals for the Finance department.
- Overtime (OT) Management
Establish and manage a clear, standardized process for overtime submission and approval.
Receive and meticulously verify overtime claims from department managers, ensuring they align with company policy (e.g., pre-approval is obtained).
Follow up with managers on any discrepancies, missing approvals, or unclear submissions.
Calculate overtime payments at the correct rates as per employment contracts and labor law.
- Annual Leave (AL) & Absence Management
Maintain an accurate and up-to-date record of all employee leave balances (annual, sick, unpaid, etc.).
Process all leave applications in the payroll system, ensuring they are correctly approved by the respective line manager.
Calculate and process leave encashment or deductions as per policy.
Provide monthly leave balance reports to managers and the HR team.
Proactively flag any leave pattern issues or negative balances to the HR Manager.
- Expense Reimbursement Management
Administer the employee expense reimbursement process.
Receive, review, and verify all expense claims (e.g., medical bills, travel per diems, mileage) against company policy.
Ensure all expense claims have the necessary supporting documentation (receipts, approval forms) and are duly approved by the authorized department manager.
Process approved expenses for payment in the next payroll cycle.
Liaise with employees or managers to correct any invalid or non-compliant claims.
- Coordination with Department Managers
Serve as the primary payroll contact for all department managers.
Train managers on payroll submission procedures, deadlines, and approval authorities.
Distribute and collect standardized payroll input templates (e.g., OT sheets, leave forms) before each payroll run.
Provide a pre-payroll report to managers for a final check, if necessary, to prevent errors.
- Reporting & Compliance
Generate payroll reports for management after each pay cycle.
Prepare ad-hoc reports for the HR Manager and Finance as required.
Assist with internal and external audits related to payroll.
Stay updated on current payroll laws and regulations to ensure company compliance.
About You
Degree in Finance, Accounting, Business Administration, or a related field.
Experience managing overtime, leave, and expense reimbursements is essential.
Proven experience of 3+ years in a similar payroll officer role, preferably in a company with 200+ employees.
Solid understanding of payroll principles, tax regulations, and labor laws.
Strong organizational and event coordination skills.
Strategic Mindset: Ability to think strategically and translate business challenges into actionable HR solutions.
Communication & Influence: Exceptional communication, interpersonal, and influencing skills, with the ability to engage effectively at all levels of the organization.
Resilience & Drive: Highly self-motivated, resilient, and capable of delivering high-quality work under pressure and tight deadlines
Excellent communication and interpersonal skills.
High level of discretion and confidentiality.
Proficient in Microsoft Office Suite; experience with HRIS is a plus.
Requirement Skill
Attention to detail
How To Apply
More Information
- Address Addis Ababa
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc
