About the Job
JOB DESCRIPTION AND PERSON SPECIFICATION
JOB TITLE: Procurement Assistant (Maternity Cover)
REPORTS TO: Procurement Manager
REPORTING TO POSTHOLDER: None
LOCATION: Addis Ababa
DURATION & HOURS: 6 months with 60 work days probationary period
SALARY: GBP 517 (Five Hundred Seventeen Pound Sterling)
| PURPOSE OF THE ROLE |
The Procurement Assistant position is part of Corporate Services team at Country office directly reporting to the Procurement Manager. The purpose of the position is to provide support in procurement processing to the Country Office. The Procurement Assistant will be responsible for the execution of procurement activities in processing the approved purchase requests; this includes collecting quotations, processing bid evaluations and orders, as well as goods receiving.
Farm Africa is looking for a energetic, proactive, supportive and engaging person who has ability to work with several team members.
| KEY TASKS AND RESPONSIBILITIES |
- Collect purchase requisitions internally, quotations from suppliers, prepare bid summaries and other paper works, ensure accuracy and completeness
- Write a request for quotations, bid analysis, purchase orders, and handle suppliers’ communication
- Preparing, verifying, or closing out procurement documents and files for payment compilation.
- Tracking the status of requisitions, contracts, and orders
- Assembling contract file information and entering purchase order or contract data into a management information system
- Responsible for facilitating & handling all procurements of the country office
- Ensure the timely procurement and distribution of items to the required location
- Compile all relevant procurement documents for payment processing and maintaining an auditable file
- Ensure all procurement governance requirements are in place including procurement committee formation
- Escalate to the Procurement Manager all emerging risks and push for a resolution
- Assist Procurement Manager & follow up on all procurement’s activities undergoing
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
About You
| PERSON SPECIFICATION | |
| Essential | Desirable |
| Education, qualifications & other knowledge | |
| University degree or Diploma in procurement and supplies, accounting, business management, or related fields | |
| Experience | |
| 1-year experience for Degree Holders and 3 years for Diploma holders working in similar positions/tasks for similar organisations | |
| Knowledge of using Fax, Photocopy and Internet | |
| Skills & abilities | |
| Fluency in oral and excellent written English | |
| Strong communication skills | |
| Strong computer skills and MS Office proficiency | |
| Proven ability to take on a variety of different tasks without becoming overwhelmed | |
| Proven ability to work under pressure | |
| Professional and friendly disposition | |
| Service minded ability to reflect the professional standards of Farm Africa | |
| Willingness to multi-task and work on own initiative | |
| Good team player and team builder | |
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing the link by 20-July-2024.
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).
Required Skills
- Business Development
- Procurement
- Accounting
More Information
- Address Ethiopia
- Experience Level Junior
- Total Years Experience 0-5
