Procurement and supply manager 102 views

Purpose of the Job:

To support profitable and smooth operation by leading the design and implementation of procurement strategies, policies, processes and standards for cost efficient and timely acquisition of the right quantity and quality of materials, assets and services

Main Duties and Responsibilities:

·    Oversee the design of appropriate sourcing and procurement strategies, plans, policies, and procedures and monitor their implementation.

·    Monitor that requirements or specifications are developed as complete and accurate as possible.

·    Asses supply market to identify potential sources of suppliers for each of the items purchased by the Company and ensure that supplier database is maintained properly and updated regularly.

·    Build strong collaborative relationships with potential sources of suppliers.

·    Approve purchase requisitions and administer contracts to ensure compliance with terms and agreements.

·    Oversee the preparation and distribution of tender document for the procurement of materials, assets and services.

·    Oversee that all bidding processes adhere to the Company’s procurement policies and procedures and to relevant Ethiopian laws and regulations.

·    Co-ordinate the evaluation of tenders, quotations and proposals.

·    Represent the company in negotiating contracts and formulating policies with suppliers.

·    Lead supplier agreements/contracts by closely working with suppliers to reach agreement on contract terms and conditions and get the best deal in terms of quality, price and delivery.

·    Oversee the proper implementation of purchasing practices for making cost efficient, quality and timely acquisition of required materials, assets and services.

·    Liaise with different stakeholders in matters related to import of goods, payment modalities, tax issues and shipment.

·    Monitor claims to suppliers and vendors for defectives, short supply, and missing parts to ensure prompt remedial actions taken.

·    Lead the proper classification and codification of procurement items, and the maintenance of accurate and up-to-date information about items.

·    Monitor the proper warehouse management and physical inventory of procured items.

·    Coordinate the invoicing process ensuring that suppliers are being paid on time and according to terms agreed.

·    Oversee the application of appropriate quality control procedures in the entire sourcing and procurement cycle.

·    Lead the implementation of supplier/vendor rating system to measure, evaluate and improve supplier performance, enabling the company to make informed future sourcing decisions.

·    Develop and maintain valuable relationships with key vendors across the business and ensure implementation of effective vendor management.

Generic Duties of the Position:

·    Prepare the Function’s work plan and monitor their execution.

·    Develop, approve and monitor the Function’s budgets.

·    Identify human resources requirements of the Function and develop plan for meeting the requirements.

·    Develop policies and procedures for the Function and lead in their implementation and continuous review.

·    Review, approve and submit Function reports to relevant organs.

·    Support the development of subordinates through periodic performance evaluations, coaching, mentoring, ongoing performance dialogue and feedback.

·    Oversee the systematic identification of skill and competency requirements for the Function.

·    Manage disciplinary concerns of the Function’s staff.

·    Represent the Company in external relationships related with the Function.

·    Take part in the group decision making process by forming part of different groups/committees.

Qualification and Experience:

·    Master’s degree in Supply Chain Management, Procurement Management or Engineering (Mechanical, Electrical, Chemical) or related fields with six (6) years of demonstrated experience out of which three (3) years in a managerial position

Or

Bachelor’s degree in Supply Chain Management, Procurement Management or Engineering (Mechanical, Electrical, Chemical) or related fields with eight (8) years of demonstrated experience of which four (4) years in a managerial position.