About the Job
JOB DESCRIPTION AND PERSON SPECIFICATION
JOB TITLE: Project Admin. and Finance Officer
REPORTS TO: Project Coordinator and functionally to Senior Project Finance Officer
REPORTING TO POSTHOLDER: Cashier Accountant, Office Attendant and Driver
LOCATION: Afar
DURATION & HOURS: one-year contract upon successful completion of a probation period of 60 working days with the possibility of extending the contract
SALARY: 603 GBP/Month
| PURPOSE OF THE ROLE |
The overall purpose of the project is Finance and admin. Officer is to
- Ensure the smooth running of the project office through strong management of cash, stores, vehicle arrangement, and communication and handle financial activities and logistics
- Responsible for the day-to-day general financial and administration of the organization, assisting the Project Coordinator, Project Finance Manager and supporting the staff team.
| KEY TASKS AND RESPONSIBILITIES |
Finance
- Verify pre and post-financial transactions at the field office level (for completeness, accuracy, availability of budget, ensuring compliances), and submit to the Senior Project Finance Officer at CO
- Prepare cash books on time with quality, and submit to the Senior Project Finance Officer
- Prepare monthly bank reconciliation on time and with quality, and submit to the FM-CO.
- Liaising with banks for all finance matters
- Follow up on the timely settlement of staff advances by closely working with the Senior Finance Officer-CO and report to the CO advances long overdue
- Support the PC/Team Leader at FO in preparing monthly cash forecast & transfer requests ensuring accuracy & timeliness
- Review the details of BMRs together with the PC/Team Leader at FO, communicate any adjustments in a timely manner, ensure the availability of budget for any transaction ahead; and advise the PC/Team Leader at FO on the timely utilization of budgets
- Ensure all relevant staff members of the field office are informed of donor requirements; and work closely with program and other support functions to ensure compliance
Procurement & Other Support Services
- Responsible for facilitating & handling all procurements of field office
- Handle FO logistic service including movements of vehicles, project inputs and reports to the CO Logistic Manager
- Ensure the timely procurement and distribution of items at the field office, keeping all relevant documentation complete and up to date & by closely working with the Technical Team at the field office
- Liaison with CO-Procurement Manager & follow up on all procurements of the project to be made at the CO level or need to get approval from the CO
- Support the PC/Team Leader at FO in preparing procurement plans regularly
- Implement a system to ensure efficient use and safety of the project vehicles and equipment, including timely and appropriate maintenance and monitoring of costs
- Follow up, organize all leave and other HR-related records and submit to the CO HRM
- Assist in staff recruitment and disciplinary issues
- Ensure a conducive staff working environment
- Manage the operations of the project compound by Liaising with the Leaser of office building
- Perform all other duties as requested by LM
These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.
About You
| PERSON SPECIFICATION | |
| Essential | Desirable |
| Education, qualifications & other knowledge | |
| BA or above in Accounting or related fields | Training on financial application systems such as SUN, Peachtree |
| Knowledge of Ethiopian labour law | |
| Good understanding and firm belief in gender equality and issues in rural communities | |
| Experience | |
| At least three years relevant experience in Finance and Administration role with similar responsibilities in an NGO or private enterprise | Previous INGO work experience in rural areas is advantageous |
| Experience of asset and inventory management | |
| Skills & abilities | |
| Skills in budgeting and maintaining accounts | Skills in financial application systems |
| Strong computer skills and experience working with accounting software | |
| Computer literacy, excellent record keeping and report writing | |
| Strong attention to detail and problem-solving skills | |
| Strong communication and interpersonal skills | |
| Good team building skills and the ability to work in a multi partner approach | |
| Strong analytical, organisational and IT skills | |
| Ability to work independently and with minimum supervision, prioritize tasks and to take initiative | |
| Strong sense of integrity and personal commitment to the goals and values of Farm Africa | |
| Skills in working as part of a team | |
| Speaking English, Amharic and Afar Languages | |
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
Required Skills
- Accounting
Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing via the link by 12 September 2024
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).
More Information
- Address Ethiopia
- Experience Level Mid level
- Total Years Experience 0-5
