project coordinator 85 views

Positive Action for Development (PAD) is an indigenous, non-governmental, humanitarian, and development organization legally registered at the federal level by the Federal Democratic Republic of Ethiopia Charities and Societies Agency on June 6, 2011, with a registration number of 2330.

Based on funding from multiple donors, PAD is implementing various projects to support the affected communities and countries through education, CCCCM, shelter and NFI, food security and livelihoods, WASH, health, and nutrition sectors. PAD is currently implementing 12+ projects in various parts of the country.

PAD would like to hire a qualified project coordinator for an EHF-funded project titled  projects entitled “Integrated responses to conflict-affected communities in Wara Jarso woreda of the Oromia regions”

Project Development

• In collaboration with other project staff and stakeholders, participate in the preparation of project-related criteria, guidelines, and manuals.
• Provide inputs that contribute to the improvement of project effectiveness and the development of new project proposals for organizational sustainability.

Project planning, coordinating, and organizing

• In collaboration with project staff, prepare personal periodic project plans on a monthly, quarterly, and annual basis and submit them to the project coordinator or manager.
• Organize and facilitate trainings, workshops, and meetings for stakeholders on different issues.
• Ensure the proper delivery and effect of project-related resources on project target areas.
• Provide technical assistance to the targets and stakeholders to improve project activities.
• Assist target groups to periodically assess and document the performance of the project.
• Ensure the mainstreaming of gender, disability, and other cross-cutting issues in all project-related activities.
• Track project progress and recommend changes to the immediate supervisor.
• Ensure implementation: all project activities are in line with the allocated budget and project objectives.
• Ensure the involvement of all concerned stakeholders in the implementation of activities.
• Encourage stakeholders to contribute a cost share and compile and document supporting documents.

Collaboration, liaison, and representation

• Communicate and maintain good relationships on a regular basis with project staff, government structures (regional, zonal, and woreda), community representatives, and other stakeholders.
• Establish and maintain a close working relationship with the grass-roots government structure.
• Compile the profiles of relevant stakeholders in the project.

Project Monitoring, Evaluation, Reporting, and Learning (MERL)

• Conduct regular supportive supervision for each target group.
• Identify gaps in the implementation and recommend improvements.
• Facilitate and take part in regular joint supervision with key partners and stakeholders.
• Collect, compile, and analyze the relevant project-related data for project updates and documentation.
• Prepare and submit monthly, quarterly, annual, and training/meeting reports to the immediate supervisor.
• Maintain proper documentation of all supporting documents and project-related data in a systematic manner.
• Compile case studies, best practices, and success stories on the project on a regular basis.
• Take part in the baseline, mid-term, and final evaluations of the project.
• Participate in periodic staff meetings and document evidence.

Others

• Provide technical assistance to direct reports if there are
• Ensure the safety of all organizational assets.
• Perform any other duties that contribute to the realization of the project objectives in particular and the success of the organization in general, as assigned by the immediate supervisor.

Specific roles and responsibilities

Under the supervision of the humanitarian program manager and in coordination with thematic leads, the project coordinator has primary responsibility for ensuring that the project activities are implemented in accordance with the project design, sphere, and cluster standards and using existing or developed systems to monitor performance.

Specific responsibilities include the following:

• Support the implementation of the project activities, including targeting, registration, verification, distribution, and follow-up, in coordination with the cluster and other relevant stakeholders.
• Develop project reports.
• Conduct post-distribution monitoring (PDM) exercises, analyze the results, and draft PDM reports.
• Monitor the day-to-day implementation of project activities, including the undertaking of regular field visits to check compliance with the work plan and project documents.
• Prepare progress and other required reports. Identify and document significant project events, decisions, problems, or deviations, and ensure that project data and information are archived and shared appropriately.
• In close collaboration with the field team, coordinate the release and delivery of required materials and items to the respective sites in a timely manner, check the quality of the delivered material, and provide relevant documentation and pipeline projections for planning purposes.
• Liaise with counterparts and implementing partners, draft progress reports and other required reports, and ensure that project data and information is archived and shared appropriately.
• Regularly visit project implementation sites to gain a thorough understanding of how activities are being carried out and to give guidance to the team on areas for improvement.
• Prepare quality reports, which have to be submitted to the government and donors based on their reporting timeliness.
• Prepare and submit daily, weekly, and monthly reports and submit them to the project manager on the work progress.
• Ensure Sphere standards, both qualitative and quantitative, are considered and any departures documented.
• Enforce proper project information documentation using activity monitoring, lessons learned, and modifications done from lessons learned and communities’ feedback on project successes.
• Ensure all authorities and communities are kept well informed of the program’s success and challenges, as appropriate.
• Assist with any other duties as required by the supervisors and stand by for any call for assistance in any place across the country where a demand is needed.
• Familiarize yourself with, understand, and implement, according to your area of responsibility, PAD’s policies and procedures on the mainstreaming of gender, HIV/AIDS, and child protection.
• Familiarize yourself with and understand PAD donor compliance issues, specifically the terms and conditions of the donor the program is working on, and comply with them in your area of responsibility.
• While conducting trainings, make sure the training report and the signed attendee list are formally addressed to the program team for a central donor file.
• Carry out any assignment given to her or him by the immediate supervisor.