Project Coordinator and Facilitator – Refugees (Canadian Orientation Abroad (COA) 66 views

Organizational Background

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. The Government of Canada, through its department of Immigration, Refugees and Citizenship Canada (IRCC) has signed a Contribution Agreement with the International Organization for Migration for the delivery of pre-departure services to refugees bound for Canada.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.




Context and Scope of the Position

Under the administrative supervision of the IOM HoO/Operation Officer and the overall programmatic supervision of the Geneva-based Canadian Orientation Abroad Global Programme Manager, the Project Coordinator and Facilitator – Refugees will be responsible for the following functions:

Core Functions / Responsibilities:

The successful candidate will specifically undertake:

  1. Coordinate pre-departure orientation activities in the region.
  2. Coordinate the preparation of COA annual site budgets with the IOM Ethiopia RMO team and, in coordination with COA Manila accounting team, monitor COA expenditures on a monthly basis.
  3. Participate in official meetings at IOM, at the Canadian Embassy / Canadian High Commission and with any other visiting stakeholders and promote COA Pre-Departure Orientation activities.
  4. Manage COA staff in the distribution of workloads and activities.
  5.  Plan COA adult and youth sessions and activities for all eligible refugee participants (all categories) in coordination with IOM MHD and Movement departments in Ethiopia and in the region and with IRCC Ethiopia, if necessary.
  6. In follow-up with the Canadian Orientation Abroad Adult Curriculum and Youth Curriculum objectives, develop and/or adapt new activities in accordance with the Adult Refugee and Youth Refugee Training Activities Toolbox.
  7. Oversee the registration, prepare monthly training schedules, follow up with refugees and with various IOM departments such as security, accounting, procurement for the preparation, delivery and closing of COA sessions.
  8. Lead the delivery of Pre-Departure Orientation (PDO) sessions for Canada-bound refugees (only), both within (country) as well as throughout the region.
  9. Initiate all administrative decisions in coordination with the receiving IOM mission, prepare mobile training budgets and seek approval from programmatic supervisor, identify refugee facilitator for mobile mission, schedule sessions, initiate shipments of training materials to the specific training country and follow up with diplomatic customs’ clearance.
  10. Ensure the accuracy of all COA content, research and update documents and other resources whenever necessary.
  11. Write and submit reports following COA TDY missions out of (COA site location).
  12. Complete iCARE reports (quarterly), gather statistical data (in coordination with Canadian Embassy, COA Statistics team in Manila and COA Ottawa office), and upload on the shared folders.
  13. Submit, if required, Canadian   Orientation   Abroad   monthly   summary   of   sessions to Admin/Finance and Public Information Departments in IOM Nairobi.
  14. Oversee the Refugee Youth Referral programming and send completed forms to COA Ottawa Youth Program Assistant. Participate in and contribute to Facilitation and Staff Development Workshops.
  15. Develop training materials, visual aids, and maintain learning walls (in the training room) which support the objectives of the Canadian Orientation Abroad curriculum.
  16. Take the necessary actions to adapt all activities to the language of the participants.
  17. Research and write success stories for the iCARE report and for the COA Newsletters.
  18. Maintain inventories of all equipment and instructional supplies.
  19. Order replenishment of materials in direct consultation with the Canadian Orientation Abroad Programme Manager and the supply-chain resource staff in COA Manila.
  20. Undertake duty travel as necessary.
  21. Perform other duties as may be requested from time to time

Job Requirements

Required Qualifications and Experience


Education and Experience


  • Bachelor’s Degree in Teaching with at least six years of relevant work experience; or, MA Degree with at least four years of relevant work experience
  • Experience working in cross-cultural settings.
  • Experience in working with statistics and writing lesson plans.
  • Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, Outlook), Internet and E-mail.



  • Multilingual skills (English, Amharic, Tigrinya, Oromiffa) and who can conduct mobile training missions



·         Accountability – takes responsibility for action and manages constructive criticisms

·         Client Orientation – works effectively well with client and stakeholders

·         Continuous Learning – promotes continuous learning for self and others

·         Communication – listens and communicates clearly, adapting delivery to the audience

·         Creativity and Initiative – actively seeks new ways of improving programmes or services

·         Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

·         Performance Management – identify ways and implement actions to improve performance of self and others.

·         Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

·         Professionalism – displays mastery of subject matter

·         Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

·         Technological Awareness – displays awareness of relevant technological solutions;

·         Good knowledge and understanding of the humanitarian architecture in Ethiopia.

·         Knowledge and understanding of the WASH standards.

·         Ability to move freely and frequently in different areas of Ethiopia




Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

How to apply:

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by January 17, 2021 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!

More Information

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