Project Manager 21 views

Position Summary

The Project Manager is responsible for planning, coordinating, executing, monitoring, and Smart Classroom projects. The role ensures successful project delivery within scope, schedule, budget, quality, and contractual requirements while managing clients, vendors, and internal project teams.

Key Responsibilities

Project Initiation & Planning

• Review contracts, technical specifications, BOQs, and project requirements.
• Develop project plans, schedules, resource plans, and implementation strategies.
• Define project scope, milestones, deliverables, and acceptance criteria.
• Conduct project kickoff meetings and coordinate project execution.
• Ensure successful testing, commissioning, handover, and client acceptance.

Stakeholder Management

• Serve as the primary point of contact for clients during project implementation.
• Coordinate internal teams, suppliers, subcontractors, and consultants.
• Conduct regular project review meetings and communicate project status.
• Manage stakeholder expectations and resolve project-related issues.

Schedule & Resource Management

• Monitor project schedules, milestones, and resource utilization.
• Track project budgets, expenditures, and contract compliance.
• Support interim payment requests, invoicing, and supplier claim reviews.
• Identify and address schedule or budget variances.

Risk, Issue & Change Management

• Identify and manage project risks, issues, and change requests.
• Develop mitigation plans and ensure timely issue resolution.
• Ensure compliance with company Quality Management System (QMS).
• Verify project deliverables meet contractual and technical requirements

Documentation & Reporting

Prepare and maintain project documentation, including:

• Project Management Plan
  • Project Schedule
  • Weekly Progress Reports
  • Meeting Minutes
  • Risk Register
  • Change Requests
  • Acceptance & Handover Records
  • Project Closure Report

Submit regular project status and performance reports.

Project Closure

• Obtain client acceptance and project sign-off.
• Ensure contractual obligations are fulfilled.
• Conduct lessons learned reviews.
• Archive project records and formally close projects

Required Qualifications

Education

Bachelor’s Degree in one of the following fields:

• Information Technology (IT)
• Computer Science
• Computer Engineering
• Information Systems
• Electrical / Electronic Engineering
• Telecommunications Engineering
• Related ICT field

Experience

Minimum 3 years of experience in ICT project management or project coordination.

Experience in one or more of the following:

• VDI Projects
• Smart Classroom Projects
• Data Center Projects
• Network Infrastructure Projects
• System Integration Projects
• Enterprise ICT Solutions

Experience managing technical teams, vendors, and clients.

Experience in government, university, or enterprise ICT projects is an advantage.

Technical Knowledge

• Project Management Methodologies
• Microsoft Project
• ClickUp
• Microsoft Office Suite
• Basic understanding of VDI, networking, servers, storage, and smart classroom technologies

Preferred Certifications

• PMP (Project Management Professional)
• Agile or Scrum Certification

Key Competencies

• Leadership and Team Management
• Project Planning and Scheduling
• Stakeholder Management
• Communication and Presentation Skills
• Risk Management
• Problem Solving and Decision Making
• Negotiation Skills
• Client Relationship Management
• Budget and Cost Control
• Time Management
• Documentation and Reporting

Key Performance Indicators (KPIs)

• On-time project delivery
• Budget compliance
• Achievement of project milestones
• Client satisfaction
• Quality of project deliverables
• Documentation compliance
• Successful project acceptance and closure

Authority

The Project Manager is authorized to:

• Coordinate project resources and implementation activities.
• Assign project tasks and monitor performance.
• Conduct project meetings and reviews.
• Communicate directly with clients regarding project execution.
• Approve routine project documentation and reports.
• Escalate significant risks, delays, and change requests to management.