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VACANCY ANNOUNCEMENT No. 007-2023

(External Only)

The vision of ECX is to become a leading and dynamic African Exchange of choice. ECX has a mission to provide a modern, efficient, transparent, and reliable market platform and warehousing service through the adaptation of technology, excellence in innovation, and integrity. ECX is a unique partnership of market actors, Members of the Exchange, and its main promoter, the Government of Ethiopia. ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to promote motivated and qualified applicants for the following positions.

      Position Title:     Purchaser

      Job Grade:          4

      Duty Station:      Addis Ababa Head Office

      Availability:         As soon as possible

Job Purpose: – The purpose of the job is to assist in market assessment, and analysis of pro forma invoices; participate in the procurement of goods and services with the right price from the right place at the right time; keep procurement records and files; assist in managing of clerical procurement activities including planning, collection of approved purchase requisition, completing of purchase orders, follow-up of supplies and communication with requesting organs and produce periodic report.

 SUMMARY OF MAJOR DUTIES AND RESPONSIBILITIES

• Assists in the preparation of procurement plan and bid documents;
• Collects and evaluate procurement quotations as assigned by the Manager or his/her delegate;
• Prepares purchase orders for the approved procurements;
• Receives purchase requisitions from requesting Property Admin Division and presents to the Procurement Manager or his/her delegate for direction;
• Files procurement documents (purchase requisitions, purchase orders, tender documents, tender analysis sheets, copies of goods receiving documents, procurement plan, reports, etc.) in good order and avail when requested by the Procurement Manager;
• Communicate suppliers for timely delivery and follow-up for short supplies, damages, breakages, and wrong quality supplies and report the outcome to the Procurement Manager;
• Assists in  providing feedback for requesting organs on purchases;
• Keeps procurement samples if either from bidders or user departments is required to submit when it is difficult to draw up a specification giving an accurate description of the requirement;
• Assists in updating the procurement database regularly;
• Keeps track of SLAs for services and reports; delivers all services and reports within agreed SLAs;
• Works in close collaboration with the Treasury and Budget Division;
• Keeps all correspondences and communications of the Procurement Division.
• Assists in expediting imports (international procurements) and facilitates customs clearance as required;
• Produces periodic reports;
• Performs other duties as assigned by the immediate supervisor.

• MA/ BA in Procurement & Supplies Management/Business Administration/Economics or related field.
• 2 years of work experience in relevant field.