Senior Information Management Specialist, Education Cluster 119 views

REPORTS TO: Education Cluster Coordinator

LOCATION: Addis Ababa, Ethiopia

GRADE: 1A

CONTRACT LENGTH: 12 months

With possible extension

CHILD SAFEGUARDING:

Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children (SCI) and UNICEF share global responsibility for the coordination of Education in Emergencies as part of the UN humanitarian reform and the Cluster system. The overall aim of the Education Cluster in Ethiopia is to support the coordination of a timely, coherent and effective education preparedness, plan and response by mobilizing and coordinating stakeholders to respond in a strategic manner to existing and potential emergencies. The education cluster is accountable to the Humanitarian Country Team (HCT) and Humanitarian Coordinators through the lead agencies (Save the Children and UNICEF) to fulfil this aim.

The Information Management Specialist/Officer (IMS) is a core Cluster Coordination team member and will support this initiative by managing the collection, analysis and sharing of information from Cluster members on their key activities, targets, as well as gaps. The IMS will facilitate analyzing and informing decision makers, including HCT, Cluster Lead Agencies (CLA), and cluster members, so that they can make informed (evidence-based) strategic decisions.

The IMS is expected to work impartially and closely with the cluster coordinator, as well as key coordination staff from our co-lead (UNICEF) and lead (Ministry of Education) organizations, regional IMSs, UN OCHA, and other cluster coordinators, to serve the needs of all members of the Education Cluster.

The IMS will also work closely with the existing subnational IMSs and cluster coordinators and will lead the two-ways information-sharing with the subnational clusters. Depending on the scale of the emergency, it may be necessary to facilitate the set-up of new clusters at sub-national level and to work with/coach dedicated information management staff.

KEY AREAS OF ACCOUNTABILITY:

 Coordination

• Support and strengthen the existing humanitarian coordination mechanism for the Education Cluster response to the emergencies, building on and strengthening pre-existing sectoral coordination, Contributing to the core cluster functions.
• Support the facilitation of Education Cluster meetings on federal and regional level, with visits to regional offices, including the timely preparation and sharing of meeting agendas and minutes and follow up on Action Points.
• Ensure effective communication, reporting, engagement and coordination between the national and subnational (regional) Education Clusters.

Information Management

• Ensure an effective information management system is established and maintained for sharing of information and generation of analysis, to, from and between federal and regional Education Cluster partners and other stakeholders.
• Adapt existing in-country national and subnational level information management approaches for collecting, analyzing and reporting Cluster activities and resources, and identifying information gaps together with Cluster Members.
• Respond to the Cluster participants’ needs on information.
• Establish and maintain information databases that consolidate, analyze and report/disseminate information critical to decision making.

• Provide an estimation of spatial and temporal gaps, overlaps and coverage of Education Cluster partner, activities and projects.
• Use GIS mapping for map production and geographic data management.
• Adopt and promote the use of global standards for information management for inter-operability.

Assessments

• Encourage and coordinate initiation of Education in Emergencies related assessments and sharing the results as well as providing access to assessment data and information to Education Cluster members, for example through assessment registry.
• Support the development and analysis of needs assessment, particularly joint needs assessments, Secondary Data Review, and harmonized or joint assessments.
• Provide information management leadership in assessments, including joint assessments and training.

Education Cluster Response Monitoring

• Maintain regular reporting from Cluster participants, including using Education Cluster Monitoring Tool Activity Info.
• Support the estimation of spatial and temporal gaps, overlaps and coverage of Cluster activities and projects.

Education Cluster Information Products

• Develop and share regular Education Cluster Dashboards (i.e. Excel or Publisher) summarizing EiE needs, Education Cluster response and gaps based on assessment data and Education Cluster Monitoring Tool with Education Cluster partners and addressing information needs of Education Cluster partners.

Information Sharing and Reporting

• Manage flows of information and dissemination in an appropriate way, including website management (i.e. Humanitarianresponse.info website) and the maintenance of Education Cluster Mailing System (i.e. Mailchimp).
• Manage an inventory of relevant documents on the humanitarian situation (i.e. Dropbox).

• Lead on the preparation of Situation Reports (SitRep) inputs with emphasis on Education Cluster plans, targets and achievements.

Inter-Cluster Coordination and Information Management

• Participate in and contribute to Inter-Cluster Information Management Working Group.
• Ensure close collaboration with other Clusters/sectors (i.e. Child Protection, WASH and Protection) in mainstreaming education in Clusters’ Information Management initiatives (i.e. assessments) as appropriate.
• Work with the OCHA Information Management Specialist to develop appropriate supportive strategies and contribute to SitReps, Dashboards developed by OCHA.

Capacity Building

• Develop and strengthen information management capacity for national and subnational cluster coordination, MoE and Regional Education Bureaus through training.

Accountability

The post holder is accountable to:

• His/her supervisor in performing the tasks.
• Education Cluster Coordinator who will in turn ensure that the post holder is provided with all necessary support and guidance.

• MoE and Education Cluster participants, who will in turn ensure that they deliver on their agreed minimum commitments (see Ethiopia Education Cluster Terms of Reference)
• Inter-cluster coordination bodies established by the HCT/UNOCHA
• Affected populations through agreed mechanisms.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Display neutrality and act as representative of all education cluster members.
• Develop and maintain a strong and positive relationship with key counterparts at the relevant line ministry/department and UNICEF.

COMPETENCIES FOR THIS ROLE:

 Leading and Inspiring Others

• Demonstrates leadership in all our work, embodies our values, and articulates a compelling vision to inspire others to achieve our goals for children.
• Desired level: Accomplished

 Problem Solving and Decision Making

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.
• Desired level: Leading Edge

 Communicating with Impact

• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

• Desired level: Leading Edge

 Working Effectively with Others

• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Desired level: Leading Edge

BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships with the team, colleagues, members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency.

• University degree, preferably at an advanced level, in a subject area relevant to information management, Computer science, Statistics, and related disciplines
• Experience in the humanitarian sector, the Humanitarian Program Cycle including experience with Humanitarian Response Planning and/or Humanitarian Needs Overview
• Strong information management skills
• Experiencing in conducting assessments including developing tools, analysis, training data collectors
• Strong experience with website management
• Strong experience with developing dashboards and mappings including through Power BI
• Experience with Q-GIS and geographic data management.
• Minimum 10 years of work experience; Prior experience in cluster coordination (senior management of Education in Emergency (EiE) programs may be considered a substitute)
• Excellent communication skills, including ability to work with diverse groups and under tight deadlines.
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• The capacity and willingness to be flexible and accommodating in difficult and sometimes insecure working circumstances.

Desirable

• Formal training in cluster information management is an advantage.
• Skills and experience in advocacy
• Experience or knowledge of working and living in relevant regions/contexts.