Tigray- Logistics Supervisor – M/F 22 views

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First

2. Revolutionizing humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. Placing trust

6. Collective intelligence

7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 13 million patients and today deploys its operations in 14 countries. In 2023, ALIMA cared for 2.8 million patients, including over a million children under the age of 5, received 157,393 people for mental health consultations, assisted 67,617 births, carried out 64 projects in 14 countries. Whenever possible, we work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Ethiopia, Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Haiti.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.

ALIMA IN ETHIOPIA

ALIMA has been operating in Ethiopia since 2022, supporting healthcare, nutrition, and rapid response in affected communities.

ALIMA initially focused on the Afder zone in the Somali Region, where limited healthcare infrastructure and recurring droughts have significantly strained resources for health and nutrition services. Since 2023, ALIMA has supported the delivery of integrated health and nutrition services to support affected communities in Hargele, Elkare (2023-2024, 2025-present) and Barey woredas (2023-2024).

In 2024, ALIMA expanded its work to the Tigray region. The organization is implementing programs addressing healthcare, nutrition, sexual and reproductive health, gender-based violence, and water, sanitation, and hygiene (WASH) in targeted woredas. ALIMA established an office in Mekele where activities are being rolled out to improve access to essential services for affected populations in the Southeast Zone.

To ensure continuity and scale up its impact, ALIMA plans to continue programs in 2026 in both Somali and Tigray Regions, aiming to strengthen healthcare systems, enhance nutrition support, and improve overall community resilience.

The main activities to come will consist of :

In the short-term: prepare and launch in collaboration with the Ministry of Health a project contributing to the reduction of morbidity and mortality of communities affected by the drought.

In the mid-to-long term: ensure the follow-up of the first projects, develop partnerships with key stakeholders (MoH, civil society, research institutes…), conduct new assessments in areas with acute humanitarian needs and launch new activities.

LOCATION OF POSITION: Tigray region, Mekele with frequent visits of project areas with in Enderta and Dega Temben woredas.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

FUNCTIONAL AND HIERARCHICAL LINKS

He/she reports to the Logistics Project Manager

He/she supervises drivers, guards, technical specialists, etc.

He/she works in close collaboration with the coordinators (medical, projects and other staff).

MISSION AND MAIN ACTIVITIES

1. Logistical Management of the ALIMA premises and infrastructure

• Ensures maintenance in all ALIMA premises and infrastructures (office, houses, stores, etc…), makes sure of the general good condition of the structures (walls, frame, roofing), electrical installations, water supply and its quality.
• Makes regular visits to each structure, reports to his/her manager any anomalies and other problems encountered.
• Evaluates or reports the needs for rehabilitation or repair.
• Ensures the follow-up of small rehabilitation works of buildings.
• Ensures the safety of the facilities and buildings (good condition of fences and gates, lighting of open spaces, identification of buildings, presence of fire extinguishers, earthing of electrical installations, etc.),
• Ensures the permanent cleanliness of the premises;
• Follow-up, maintenance and change of electrical equipment;
• Ensures the supply of cooking gas and the maintenance of equipment.
• Ensures the follow-up of consumption, office supplies, fuel, lubricant for the functioning of the different structures (office, house, stores, etc…),
• Ensures the correct disposal of domestic waste in the different structures and the proper maintenance of waste treatment facilities.
• Make sure internet works properly in the office/guest house (base)

1. Water Hygiene Sanitation (WHS)

• Provide recommendations, in collaboration with the WASH project team, for strategies and activities.
• Conduct assessments in collaboration with medical teams, identifying water and sanitation needs and providing recommendations to the project manager.
• Plan and organize, in collaboration with the Logistics Coordinator and Project coordinator the purchase of required materials and equipment to ensure appropriate technical specification in EHA, inventory management and timely deliveries.
• Write the water and sanitation portion of the status report (SitRep), monthly water and sanitation reports, and collaborate with others in relation to quarterly, donor, or local authority reports.
• Implementation and monitoring of hygiene and sanitation activities within health facilities and according to ALIMA protocols
• Carry out the physical organization of equipment and tools used in water and sanitation activities outside of health facilities, in particular stock inventories.

1. Supply and Procurement.

• Manages and follows up all logistics requests orders coming from different departments or health facilities and prepare proper documents for procurement procedures.
• Draw up and follow up orders according to the procedures in force with the collaboration other departments.
• Provide technical support to the other department on local purchases procedures and be clear on lead time and delivery time according to ALIMA supply procedures and validation tables.
• Ensure reception conditions of freight or arriving material as well as the organization and setting up of material before its shipment.
• Application and verification of invoices before payments processes.
• Update prices, asking for quotations and bids to tenders in collaboration with the line manager. Control the purchasing procedures ensuring the validation table is well maintained.
• Cost control, quality control and ensuring proper specifications are always procured to avoid wastes and prolonged lead time.
• Check the physical state of orders and inform line manager of any delays in procurements for corrective actions.
• Responsible for follow-up of local purchase and therefore, he/she is responsible for communicating with all suppliers including the Capital and coordination teams.
• Prepare the market assessments, contracts, and supplier evaluations and proper follow-up of contracts. Communicate with local suppliers for status of purchase orders and other departments the status of their requests and specific period of delivery.

1. FLEET & GENERATORS MANAGEMENT

• Monitor vehicle movement and vehicle and generators fuel consumption
• Monitor vehicles and generators inventory, documentation and first aid kit are inspected; that services (A, B, C) are done on time and fully recorded in the vehicle logbook with all relevant information.
• Supervise and train drivers to driving rules, take care of vehicles, prevent damage, perform weekly checks.
• Supervise maintenance activities, and inform the Logistics Coordinator for major problems.
• Carry out technical evaluations of all the hired vehicles in order to ensure transport reliability.
• Identify service providers (fuel and rental of vehicle)) through request for quotations and according to ALIMA SoP’s.
• Ensure implementation of security measures.

1. EQUIPMENT MANAGEMENT

• Systematically use the Google drive and ALIMA’s logistics logpack data input to ensure real time asset management.
• Monitor and take inventory of all investment material (energy equipment, cold chain, IT, communication) and make sure all assets are labeled in hard and soft copies.
• Perform any necessary tests / checks to confirm the proper operation of the installation or equipment after repair.
• Ensure effective management of work tools.
• Immediately inform the Logistics Coordinator of any problems that arise (damage, loss, theft or attempted break-ins).
• In collaboration with IT, ensure that computers work properly and execute security management protocols (backups, anti-malware updates and firewall protection, etc.) in order to ensure an immediate operational recovery/continuity in case of emergency and data security & availability.
• Organize training sessions on how to use communication tools (satellite phone, etc.)

1. STOCK MANAGEMENT

• Ensure the appropriate supply of consumables and small appliances for the office and guest house and fuel with the Logistics Coordinator.
• Make sure equipment is stocked in good conditions and control expiration dates.
• Ensure that procedures for stock entries and releases are followed.
• Manage and maintain the appropriate documents related to stock management.
• Undertake regular physical stock inventory of small equipment, consumables, and other non-medical items.

1. TEAM MANAGEMENT

• Plan and supervise the HR processes for his/her team (staff shifts, training, evaluation, development and communication).
• Participates in training at the request of the Logistics Coordinator.
• Manage the team of guards, watchmen and drivers.
• Control payment of overtime and daily workers.
• Ensure communication flows to and from within his/her team.

1. SECURITY

• Implement the means determined by the coordination team to ensure the team’s safety.
• Train team members to security procedures and rules.
• Escalate information related to security to the Logistics Coordinator.

1. REPORTING

• Contributes to the monthly reports: SITREP; data compilation of logistics activities.
• Monthly update all logistics data information as per the ALIMA Logistics toolbox.

Implementation of preventive measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners, and community members are aware of ALIMA’s policy and have access to information (complaint reporting mechanism, focal point, etc.).
• Facilitates the organization of training and awareness sessions
• Implements standards for the prevention of abuse of power, gender-based violence, and sexual violence.
• Ensures that the members of his/her team and those of the partners involved in the project (Ministry of Health, national partners, etc.) follow the training and awareness sessions and apply the rules of abuse prevention.
• Contributes to creating and maintaining a nurturing and protective environment for the team, community members, and partners involved in the project.

OTHER QUALITIES:

• Good organization and ability to assess priorities.
• Good communication and listening skills
• Demonstrate proactivity and initiative to anticipate and remedy potential problems.
• Team management and good mastery of teamwork
• Be collaborative, able to work under pressure and in a tense security environment
• Ability to work in a team in multicultural contexts
• Professional rigor
• Discretion, Organizational skills, rigor and autonomy
• Calm, excellent stress management and composure

EDUCATION:

Degree in a technical field related to Logistics.

SKILLS AND EXPERIENCE :

• At least two years experience in logistics, preferably with a humanitarian NGO.
• Multi-skilled experience in logistics.
• Versatile experience in logistics;
• Possess technical strengths in the following areas: Wash, biomed, electrical, plumbing, carpentry, masonry, computers would be an advantage.
• Computer skills (Word, Excel, Access, Outlook, PowerPoint, Google Suite)

OTHER QUALITIES:

• Good organization and ability to assess priorities.
• Good communication and listening skills
• Demonstrate proactivity and initiative to anticipate and remedy potential problems.
• Team management and good mastery of teamwork
• Be collaborative, able to work under pressure and in a tense security environment
• Ability to work in a team in multicultural contexts
• Professional rigor
• Discretion, Organizational skills, rigor and autonomy
• Calm, excellent stress management and composure

Languages spoken by the candidate

● Oral and written fluency in English and Tigrigna is essential

• Knowledge of other local language is an asset

Contract term:

● Contract term: 4 months (renewable, based on funding availability and performance)

● Position to be filled: ASAP

Salary: as per the organization scale