Admin, HR and Logistics Senior officer 32 views1 application

Duties and responsibilities for the position:       

1. Human Resource Function;

1. General  

    

• Ensures that the Company’s overall human resources policies, rules, regulations and procedures comply with Ethiopia Labor Law and understood by all employees.
• Manage all staff recruitment processes including, position posting, advertising, shortlisting, selection, background checks, hiring and placement.
• Facilitate job analysis and update job descriptions whenever need by discussing with immediate supervisor
• Check the coordination and implementation of annual performance reviews with standardize format and facilitate and lead the staff Annual performance evaluation timely and keep the result in staff file after the appraisal result get approval by the concerned bodies.
• Facilitate new employee’s orientation program before placement.
• Work as a member of the team with other HR officers.

              1.2. Training and Development 

• Assessing staff training needs and schedule trainings in coordinating staff supervisor and work activities.
• Organize and monitoring external training providers for specialized training programs identified and decided by the organization.
• Conduct staffs’ skill inventory, identify performance gaps, develop and facilitate training on identified gaps after getting approval of the training from immediate supervisor.
• Develop training manuals together with other team members on quarterly basis & deliver training accordingly.

1. Employee Services (Compliance and Record keeping, Compensation and Benefits) 

    

• Handle staff time sheets, leave records and also maintain up to date records of all employee benefits.
• Ensure staff appraisal is completed for contract renewal.
• Provide useful and accurate staff data for job evaluation process.
• Facilitate the new employee orientation to foster positive attitudes towards strategic goals.
• Prepare staff leave balance every quarter and report it to the immediate supervisor timely.
• Provide employee database in softcopy and arranging and settled it according to the rule and regulation of HR manual.

1. Administration Function 

• Ensure smooth working of all administrative functions in the GN Ethiopia country office.
• Handle all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Oversees all administration related activities including security, preventative and corrective maintenance, office supplies and transportation.
• Maintain an approved list of contractors and vendor database for easy traceability.
•  Develop standard supply and service contracts, and undertake verification of deliveries against purchase orders to ensure compliance in all aspects.
• Ensure that all goods received are properly recorded and stored as well as delivered to the beneficiaries or line departments on quarterly basis.
• Maintain a system for monitoring performance of suppliers.
• Perform any other duties that assigned by immediate supervisor.

1. Logistics Function

    

• Vehicle management and arrange travels in a scheduled manner proactively.
• Coordination of facilities & booking for organization’s meeting, conferences and workshop as it is required.
• Handle the records of fuel mileage using travel log sheet for HO & projects and compile on monthly basis as a country office.
• Planning, coordinating, and monitoring the flow of goods and resources/ Stock management/ as a country office.
• Developing and implementing logistics policies and procedures aligned with organization’s strategy.
• Evaluating, redesigning, and improving logistics processes for mission support.

               Planning and Reporting

• Provide progress report and plan of the HR, Administration & Logistics activity to immediate supervisor.