Driver and Administrative Assistant 25 views

Background

The Center for Implementation Sciences (CIS) in Health at the Aklilu Lemma Institute of Health Research, Addis Ababa University, works to accelerate the translation of effective policies and evidence-based practices into improved public health and development outcomes. The Center collaborates with governmental and non-governmental stakeholders to design, implement, and evaluate strategies that promote the adoption, implementation, sustainment, and scale-up of evidence-based policies, programs, and practices.

CIS is seeking a qualified, reliable, and motivated Driver and Administrative Assistant to support its operations through safe transportation services and administrative assistance.

Major Responsibilities

1. Driving Responsibilities

• Safely transport CIS staff, partners, and visitors for field missions, official duties, and airport transfers
• Ensure strict adherence to road safety regulations and organizational transport policies
• Conduct daily pre-trip and post-trip vehicle inspections (fuel, oil, tires, brakes, lights, etc.)
• Maintain assigned vehicle in a clean, safe, and roadworthy condition at all times
• Ensure timely servicing, maintenance, and renewal of insurance and inspection certificates
• Maintain accurate vehicle logbooks, fuel consumption records, and movement tracking sheets
• Promptly report any accidents, incidents, or mechanical issues to the Logistics Coordinator and relevant authorities
• Support transport planning and scheduling in coordination with the Project manager

2. Administrative Responsibilities

• Undertake messenger duties, including mail collection, delivery and distribution of documents
• Assist project staff with filing, photocopying, scanning, and binding documents
• Support mailing and distribution of official correspondence
• Place calls and send messages on behalf of project staff when requested
• Receive and direct visitors in the absence of project staff
• Respond to general administrative requests from study site coordinators

3. Safety and Accountability

• Adhere strictly to CIS and Addis Ababa University transport and safety guidelines
• Ensure the safety and security of passengers, vehicle, and transported materials at all times
• Prevent misuse of organizational vehicles and ensure proper authorization for all movements
• Maintain confidentiality and professionalism when handling staff and project-related matters
• Immediately report any safety concerns, delays, or irregularities during field missions

4. General Responsibilities

• Undertake any other duties as reasonably assigned by the Center

Qualifications and Requirements

• High school graduate
• Valid Ethiopian driving license
• Strong communication skills
• Basic computer literacy (Microsoft Office, email communication)
• Willingness and flexibility to travel frequently outside duty stations

Specific Requirements for Driving Role

• Minimum of 2 years of proven driving experience in a professional setting (NGO, government, or private sector)
• Demonstrated safe driving record with no major accidents in recent years
• Good knowledge of Addis Ababa and regional road networks, including rural and field locations
• Ability to drive safely under varying road and weather conditions
• Basic knowledge of vehicle mechanics and ability to perform minor troubleshooting
• Familiarity with vehicle logbooks, fuel tracking, and transport reporting procedures
• Strong commitment to road safety and compliance with traffic regulations

Work Experience and Skills

• At least 2 years of relevant driving experience
• Strong organizational and time management skills
• Ability to handle multiple tasks and adapt to changing priorities
• Good interpersonal skills and ability to work with diverse teams
• Ability to work under pressure and in field-based environments
• Knowledge of Ethiopian public service systems is an advantage

Desirable Qualifications

• Experience working with research projects, NGOs, or health programs
• Driving training certification
• Experience driving in rural or hard-to-reach areas
• Basic English communication skills

Key Competencies

• Reliability and punctuality
• Integrity and professionalism
• Strong sense of responsibility and accountability
• Ability to work independently with minimal supervision

Number of Positions: 2

Duty Stations: Addis Ababa (1), Jimma (1) – with frequent travel within and outside duty stations
Duration: One year (with possible extension)
Salary: As per AAU/CIS scale
Reports to: Logistics Coordinator / Finance & Administration Unit
Application Deadline: [10 working days from announcement]