Driver/Liaison Officer 27 views

Job Title: Driver/Liaison Officer
Job Purpose

The Driver / Liaison Officer will ensure that all logistical and clerical functions are carried out timely and efficiently – under the overall guidance and supervision of the Field Office Coordinator.

The Driver / Liaison Officer is expected to effectively discharge his services, by familiarizing with the HRNS Ethiopia’s standard operational guidelines and contribute to the general success of its operations. Specific tasks and responsibilities are listed below:-
Duty station
The duty station will be the HRNS ET Field office in Jimma.
Reporting
The Driver /Liaison Officer will reports to the Field Office Coordinator.

Duties and Responsibilities:

• Ensure all organization’s vehicles are compliant with the HRNS Ethiopia minimum operating standards and vehicle policy requirements.
• Ensure the safety of passengers and vehicles at all times while on duty.
• Assure safe transportation of staff to and from field trips to project sites.
• Ensure that all required driving training is successfully completed and licenses kept up to date.
• Perform minor repairs and ensure that the vehicle is kept clean and in good running condition at all times.
• Keep track of logbook and schedule regular maintenance and services (at an officially recognized garage)
• Ensure custody of the vehicle, including tools / spare parts.
• Regularly update vehicles log books and record daily mileage, travelled routes, use of fuel vouchers, and keep records on fuel consumption.
• In the event of an accident involving the office vehicle, ensure that the necessary steps required by country traffic rules and regulations are strictly followed.
• Put in place a reporting format for any damages occurring to the project vehicles.
• Assign parking space and ensure proper and safe parking of vehicles at all time.
• Ensure availability of all the required documents / supplies in the assigned vehicle during travel (including vehicle insurance, registration, log book, office directory, map of the city/country, first aid kit, necessary tools and spare parts)
• Conduct annual vehicle inspection and renewal of licenses / insurances.
• Liaise and coordinating with the federal and regional transport authorities on matters related to the registration of Neumann Foundation Ethiopia project vehicles.
• Keep track of insurance and other tax formalities.
• Obtain security clearance for field missions where necessary.
• Conduct clerical tasks on banking (cashing cheques and making transfers).
• Follow up and effect monthly payments for communication and other utility bills.
• Assist office staff in filing, photocopying and running inventory when required
• Exchanges relevant information and maintain an open line of communication with colleagues and supervisors
• Maintain clean and presentable appearance at all times while on duty
• Undertake other related duties as assigned (within the appropriate scope of operation)

Responsibility for assigned adhoc duties
• Perform other duties that may be assigned by the Field Office Coordinator.