Procurement Manager 10 views

About the Company

Hill Bottom Properties is a leading real estate and recreational development company in Ethiopia. Established in 2007 with the launch of Hill Bottom Recreational Center, the company has since evolved into a visionary real estate developer, creating urban communities that merge luxury living, wellness, and a deep respect for Ethiopian culture.

With a strong foundation in community-oriented development, Hill Bottom Properties has built a reputation for high-quality, purpose-driven real estate projects, including high-end mixed-use developments and lifestyle-enhancing recreational facilities. Our flagship location has become a model for integrated urban living — offering residential, sports, and leisure amenities in one setting.

Job Purpose

The Procurement Manager is responsible for developing and executing the company’s procurement strategy, ensuring the timely and cost-effective acquisition of materials, equipment, and services required for project execution. The role ensures that all procurement activities comply with company policies, quality standards, and budget requirements while maintaining strong supplier relationships and mitigating supply chain risks.

Key Responsibilities

Procurement Strategy & Planning

• Develop and implement procurement strategies aligned with project schedules and company objectives.
• Prepare annual and project-based procurement plans and budgets.
• Forecast material requirements in coordination with engineering and project management teams.
• Identify potential supply chain risks and develop mitigation strategies.
• Establish and enforce procurement policies, procedures, and standard operating procedures (SOPs).

Sourcing & Supplier Management

• Identify, evaluate, and onboard new suppliers and subcontractors.
• Negotiate contracts, pricing, terms, and conditions with suppliers to secure the best value.
• Maintain and update an approved vendor list (AVL) for all categories of materials and services.
• Conduct regular supplier performance evaluations and address any non-performance issues.
• Build and maintain strong relationships with key suppliers and strategic partners.

Tendering, Negotiation & Contract Management

• Lead the tendering process, including preparation of RFQs, RFPs, and bid evaluations.
• Prepare comparison statements and recommend award decisions based on technical and commercial evaluations.
• Draft, review, and manage procurement contracts, ensuring compliance with legal and company requirements.
• Ensure all contracts are properly executed and filed.
• Manage contract variations, extensions, and close-outs.
• Negotiate pricing, delivery terms, and contract conditions.

Purchase Order Management

• Oversee the preparation and issuance of purchase orders (POs) in line with approved budgets and procurement plans.
• Monitor procurement expenses against project budgets.
• Identify cost-saving opportunities.
• Ensure value for money in purchasing decisions.
• Ensure all POs are accurate, complete, and authorized as per the authority matrix.
• Monitor PO status and track deliveries to ensure timely availability of materials.
• Resolve any discrepancies or issues related to POs, invoices, or deliveries.

Expediting & Logistics Coordination

• Coordinate with suppliers and logistics providers to ensure on-time delivery of materials.
• Monitor shipment status and proactively address any delays.
• Liaise with the store team to ensure proper receipt and inspection of materials.
• Resolve any quality or quantity discrepancies with suppliers.
• Ensure timely delivery of materials to project sites.
• Coordinate with site engineers and project managers.
• Prevent delays caused by supply shortages

Reporting & Documentation

• Ensure procurement follows company policies and legal requirements.
• Track purchase orders, contracts, and supplier agreements.
• Prepare and submit weekly and monthly procurement reports to management.
• Maintain accurate and organized procurement records, including contracts, POs, and correspondence.
• Ensure all procurement documentation is audit-ready at all times.
• Prepare reports for project reviews and management meetings.

Department: Procurement

Reports To: CEO

Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Engineering or a related field.
• 7-10 years of procurement or purchasing experience, preferably in real estate, construction, or property development.
• Proficiency in Microsoft Office and ERP/procurement software is preferable

Skills & Competencies

• Proven experience in tendering, bid evaluation, and supplier negotiation.
• Familiarity with construction materials, equipment, and services.
• Proficiency in procurement software and ERP systems.
• Strong analytical and problem-solving skills.
• Excellent negotiation, communication, and stakeholder coordination skills.
• Ability to work under pressure and meet tight deadlines.
• Strong leadership and team management abilities.
• High level of integrity, ethics, and transparency.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Knowledge of local and international procurement regulations and practices.