Job Description
- Provide secretarial services for the office,
- Maintain & Organize file system (hard and soft copy)
- Maintain all the necessary records concerning property received at the store and issued to the respective projects
- Support store keeper to provide monthly stock report (for both fixed and non-fixed items)
- Facilitate different materials for the office purpose when deemed necessary
- Handle incoming and outgoing correspondence,
- Maintains and handle all staff personal files, grant files, and donor & government agreement and confidential records,
- Ensures that correspondences are numbered and copies are filed according to filing procedures of the organization,
- Ensure proper operation of utilities (telephone, internet, water) and other office facilities within the head office in consultation with the immediate supervisor,
- Supervise and evaluate performance of store keeper, guards, messenger and peons assigned at the head office level,
- Assist to ensure PADet- policies, procedures and guidelines relating to personnel matters are adhered by all staff,
- Follow up office premises are kept clean and convenient to all staffs,
- Liaises with local authorities as required by the organization.
- Update fixed asset register of the organization timely
- Discharge responsibilities based on monthly and quarterly action plans
- Carry out other admin assignments when instructed by supervisors.
Job Requirements
- Diploma/ Degree in Secretarial Science & Office Management, Management and other related field of study.
- Minimum 2 years and max.4 years in related positions, Preferable in NGO
- Basic Computer proficiency (Microsoft word, excel, database management)
- Good communications and interpersonal skills
Attitudes and attributes
- Integrity,
- Cooperative and tolerance,
- Commitment to implementation of PADet strategic plan and management documents,
- Ability to withstand pressure,
More Information
- Address Ethiopia
- Experience Level Mid level
- Total Years Experience 0-5