Job Description
Background
Solidaridad is a global civil society organization (CSO) that provides market driven solutions for sustainable production practices across different supply chains. We envision a world in which all we produce, and all we consume, can sustain us while respecting the planet, each other and the next generations. Our mission is to bring together supply chain players and engage them with innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all stakeholders.
Summary of Position
The primary role of the Finance and Administration Associate is to support in financial and administrative roles in expenditure monitoring, periodic financial reporting, and providing administrative management roles The Individual works under the direct supervision of the Finance and Administrative Manager. The Finance and Administrative Associate will be based in Addis Ababa Ethiopian with frequent travel to existing and new project areas
Purpose
The Finance and Administration Associate will support all finance, accounting and administrative roles supporting staff in the proper financial planning of activities, taking key emphasis on the budgets of all projects.
Essential Job Functions
Financial management roles.
- Coordinate Maintain and preparation of proper books of accounts and supporting documents and submit periodic financial statements band reports.
- Monitor expenditure against budgets, monitor cash flow, and predict new trends.
- Producing accurate useful and timely reports for budget holders
- Ensure internal control mechanisms and budget management are observed to minimize financial risk.
- Ensure compliance to all donor and statutory requirements.
- Provide technical guidance and support to project staff on financial and admin matters.
- Provide cash advances to staff for pre-approved procurement, training and travel expenses and review expense reports to ensure accurate reconciliation and documentation to settle advances.
- Keep up to date monthly accurate records (soft and hard copies) of financial supporting documents segregated by donor for purposes of internal, donor reporting and audit purposes.
- Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded, and that policies and guidelines including specific grant/donor requirements are followed.
- Review all payment requests and expense reports for accuracy and completeness before verification by the Supervisor.
- Ensure that all expenses include the necessary supporting documentation and are properly coded and authorized.
- Ensure that all supporting documents of payments made, and cash received, are stamped ‘PAID’, filed properly, and kept in a secured location.
- Prepare Payment Vouchers, cash receipt voucher
- Prepare checks and bank transfers for authorized payments as instructed by the supervisor.
- Carry out banking activities and payments to vendors as instructed by the supervisor.
- Recording of transactions into the accounting system as instructed by the supervisor.
- Maintain the financial filing system in an organized, complete and efficient manner.
- Ensure strict confidentiality of all financial information including bank and cash balances.
- Assist during month-end and year-end financial reporting and audits as directed by supervisor.
- Provide general administrative and financial support to the office as directed by the supervisor.
- Other additional assignments related the post.
Administration roles
- Assist in all administrative functions related to the project
- Maintain contact and coordinate activities with all project staff.
- Maintain external relationships with service providers to ensure efficiency.
- Contribute to organizing meetings, conferences, events, and actions.
Job Requirements
Qualifications
- A degree in Business Accounting, Business financing, Accounting, and finance or any discipline from a reputable university.
- A certificate in CPA/ACCA is an added advantage
Requirements
- Solid experience with finance and accounting work in an NGO setting for at least 3 years
- Knowledge of use of digital accounting systems.
- Excellent computer skills (Excel, word)
- Able to multi-task.
- Excellent computer skills (Excel, word)
- Solid Audit experience is an added advantage
Send a one-page cover letter (including salary expectations and availability) and CV
Only shortlisted candidates will be contacted.
More Information
- Address Ethiopia
