Finance Assistant 104 views

Position:  Finance Assistant – (National Position)

Reports to:  Finance Coordinator

Supervision: None

Duty station:  Assosa and all camps

Travel:  0%

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The Finance Assistant is responsible for the cash flow, accounting and financial reporting at the Area office.

Generic responsibilities

• Checking supplier’s invoices and ensure that the supporting documents meet NRC standards before payment.
• Assist in the month-end accounting closing process, ensuring the accuracy and completeness of the ledger and all supporting documentation.
• Assist in the implement financial systems and procedures according to Financial Handbook and other NRC policies at office level
• Ensure filling of all financial documents according to NRC Standards.
• Ensures that all official documents and vouchers of the organization are properly registered and are available in sufficient quantity and quality and put on office 365 on daily basis.
• Ensure timely payment of staff salaries, contractors, Suppliers and other expenditures.
• Assist in preparing monthly financial reports and send all relevant documents to country office monthly.
• Verify that vouchers and supporting documents meet NRC standards before Payment.
• Assist in ensuring Cash in bank and in the cash boxes.
• Support project staff in financial matters and etc.

Specific responsibilities

• Ensure adherence with NRC Policies, tools, hand book and guidelines.
• Assist Finance Officer to prepare and develop reports as required by management or others.
• Ensure all documents are copied, scanned, filled and original is send to CO monthly.
• Ensure that all taxes and other government payments are settled monthly.
• Follow cash advances and their purposes and ensure value for money when verifying accountabilities, and also ensure that accountabilities are prompt and cleared before reports are sent to CO.
• Follow up the day to day responsibility of managing petty cash and cheque payments.
• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices as per NRC financial handbook before the financial transactions are done.
•  Assist during Preparations of payment vouchers for cash and cheques and ensure timely settlements of all undisputed invoices.
• Facilitate and assist finance Officer to perform cash and bank reconciliation.
• Ensure an effective filling system such that the files are updated, complete and safe guarded.
• Maintain all used voucher and cheque book and its registration timely.
• Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs.
• Support and assist the office by copying, Scanning and send documents whenever it’s needed and uploaded on office 365 on daily basis.
• Support camps whenever payment is needed and Assist on labor payments sheet preparations.
• Keep the document by filling properly labeled with respective period.
• Maintain open communication with all staff and others for all financial clarifications.
• Reconciling cash advances, teachers & labor payments
• Perform any other duties assigned by supervisor.

Admin Activities

• Assist Assosa team in assembling the documents for scanning, filling and sending the distribution list timely to CO.
• Assist in maintaining inventory of office equipment and furniture’s

Competencies

Competencies are relevant for all staff and are divided into the following three categories:

Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

Behavioral competencies

These are personal qualities that influence how successful people are in their job. Of the 12 behavioral competencies, the following are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Analyzing
• Handling insecure environments

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• BA in Accounting/Finance or similar field with minimum 3 years of experience from working as a Finance Assistant/Cashier in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Experience of working with large institutional donors
• Goal oriented with ability to work under pressure, independently and with limited supervision.
• Have finance Knowledge of Humanitarian organization.