Finance and HR Officer 91 views

Background:

IHS is a non governmental humanitarian organization committed to work with community structures, government organizations, individuals and Non government organizations whose desire is to make a difference in the lives of vulnerable people in situations where basic human needs and rights are going unmet. Since 2013 IHS has been working with Eritrean refugees’ camps.

The present project has been designed to respond to refugees who are coming to Amhara region, through UNHCR funding and consists in setting up and deploying emergency units to provide WASH activities.

Purpose of the position:

IHS Finance department is responsible for all financial functions of Dabat office, including accounting, payments and banking, payroll, budgeting, financial reporting, and compliance. The Finance Department ensures compliance with donor regulations as well as IHS internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports  to the Program team to ensure that financial resources are used efficiently and effectively.  Under the directives of IHS head office Finance and Administration Management, the Finance Officer is responsible for all aspects of financial management of the program, ensuring compliance with IHS internal policies and procedures as well as donor regulations.

Key Duties and Responsibilities: 

• Oversee and manage daily program-wide accounting and finance functions including timely preparing and checking of payments, recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
• Plan and implement systems for financial operations at Dabat field office in accordance with the IHS Finance Manual and donor regulations; including systems for cash flow management, budgeting,
•  consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
• Maintain banking relations and plan and monitor cash flow requirements to ensure the smooth implementation of IHS policies and procedures.
• Prepare monthly standard accounting submissions to IHS Headquarters, for review by the Finance and Administration Management, including general ledger files, account reconciliations, expenditures by cost center/project, as well as other financial information in a timely and accurate manner.
• Prepare monthly financial management reports to the Finance and Administration Management and Program staff as required, including expenditures by cost center/project and other financial information, in a timely and accurate manner.
• Prepare financial reports, for review by the Finance and Administration Management, to donors in line with donor requirements and templates.
• participate in developing annual fiscal year budgets together with the Finance and Administration Management and Programs.
• Continuously stay up-to-date with donor policies, procedures, rules and regulations; compile and update applicable local policies; train IHS staff in these policies.
• Ensure compliance with IHS financial policies and procedures.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to IHS and to not endanger its humanitarian mission.
• Other duties as assigned.

No of positions: One

Term of Employment- 6 Months Contract with possibility of extension based on fund availability

Duty Station: Dabat

Qualifications & Preferred Skills

• Bachelor degree in accounting or finance is required.
• Minimum of four years of progressive finance officer, Finance and Admin experience is required Minimum three years of experience from NGO is required; international NGO field office experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
• Strong accounting skills and experience, including management of general ledger, journal entries, payroll, payables, balance sheet and bank reconciliation.
• Advanced computer skills in MS Office programs, Excel and word.
• Prior staff supervisory experience and strong organizational skills are desired.

• Good oral and written English skills.
• Previous knowledge of Peachtree accounting system will be an advantage.

Other Specific Skill Requirements:

• Good communication and excellent inter-personal skills
• A team player who is responsible, diplomatic and confident at dealing with people at all levels and different backgrounds
• Good analytical skills is essential
• A problem solving and solution-oriented attitude; be methodical and adaptable
• Planning skills and attention to detail
• Ability to work under minimal supervision and deliver on set objectives within given deadlines
• Approachable and willingness to listen and assist finance and non-finance colleagues
• Ability to work under pressure and on irregular working hours
• Ability to occasionally conduct training of staff within the financial management area

Success Factors:

• The ability to interact effectively with international and national personnel is required.
• An ability to support programmatic objectives with timely and meaningful financial information is essential.
• A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
• An impeccable professional knowledge of finance, procurement and ethics standard as well as the willingness and ability to enforce compliance with IHS & donor policies and procedures is essential.