Finance Officer 56 views

ROLE PURPOSE

The position holder will be responsible to all record keeping, reporting and compliance issues of program/project funds. He/ She is directly accountable for cashier.

Accountabilities and Main Work Activity

• Prepare cheque after checking all financial documents are reviewed & approved.
• Prepare: – payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
• Prepare monthly budget vs Expenditure reports per source and update project coordinators, PAM and PA Finance coordinator for timely utilization.
• Prepare Monthly payrolls for staffs on timely basis.
• Close follow up of GIK receipts, distributions & reporting to project coordinators, PAM, PA Finance coordinator and CO staffs.
• Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
• Conduct surprise cash counts handled by cashier and report to the Program Area Finance Coordinator directly on regular basis.
• Keep separate records of all fixed asset purchase with program, sponsorship and projects.
• Responsible for the timely settlement of cash advance and report to the Program Area Finance coordinator if there is any delay.
• Perform timely payment of Tax and Pension fund.
• Engage in partnership document review and liquidation.
• Replace the task of cashier in his/her absence/when necessary.
• Keep proper documentation
• Performs any other duty assigned by his/her immediate supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

 Qualifications/ experience essential:

• A minimum of BA degree in Accounting/Business Management & related fields with three years of practical experience in the position in similar organization.