HR OFFICER 127 views

I.  JOB SUMMARY :

The purpose of the Human Resources Officer position is to handle personnel functions such as recruitment and placement, staff benefits, performance management, grievance and other areas of Human Resource activity at the head office. She/he supports and provide technical advice on HR issues to Area Administrators, conducts training need assessment and organizes training programs.  The HR Office will also keep a complete, comprehensive and up-to-date central data base system.

II. RESPONSIBILITIES AND TASKS : 

Job Responsibility #1: Personnel Administration:

• Controls attendance registers of head office-based personnel and checks monthly payroll and ensures accuracy of basic personnel data before payment is effected;
• Follows up that the CO staff performance appraisal activity is carried out on time and checks those recommendations for bonus, salary increment, promotion, reclassification, demotion, etc. are made in accordance with established policies and procedures;
• Handles employee grievances, disciplinary issues and other administrative problems according to CARE’s policies and procedures.
• Handles labor and other related court cases as required in consultation with the HRM and Legal Advisor;
• Makes internal and/or external announcement of vacancies as required by the head office/project offices;
•    Participate in Interviews and selections of staff;
• Organize orientation program for new staff;
• Arranges staff transfers to and from the head office;
• Processes fulfillment of employment formalities checks employment records and follows up probationary period of head office based personnel.
• Follow up and ensure that FOs carry out employment process in conformity with established recruitment procedure.

% of Time:  35%

Job Responsibility #2: Training and Capacity Building:

• Carries out periodic institutional and individual training and development need analysis;
• Identifies suitable courses to meet the training and development needs of the staff and the organization and follows up plans to see them through.

% of Time:   15%

Job Responsibility #3:  Benefits administration :

• Handles medical, leave and other related matters of project based personnel who are referred to Addis for medical reasons or other official business;
•    Handles staff benefits, such as leave, medical matters, insurance, compensation etc. of head office based personnel.

% of Time:  15%

Job Responsibility #4: Planning & Budgeting & Reporting:

• Facilitate HR planning periodically for effective utilization of human resources;
• Participate in preparation of annual budget of Head Office in relation to human resources; 
• Prepares quarterly accrued leave reports for the consumption of CARE Finance;
• Prepare periodic HR Reports/statistics;
• Issue recruitment status report twice a month.

% of Time:  15%

Job Responsibility#5: Policy Development, Implementation and Revision;

• Participate in development and updating of policies, procedures and guidelines based on CARE international’s procedures and standard Ethiopian laws;
•    Follow up the proper implementation of policies and procedures;
•    Inform all staff of policies and procedure and of any changes

% of Time:  10%

Job Responsibility #6:  Data Base Management:

• Ensures that personnel records data base are kept up-to-date;
• Records and updates salaries and allowances, transfers, promotions completion of probation; termination of service, etc. of staff on personnel files and computer data bases;
• Keeps records of leave balances of CARE Addis staff and prepares quarterly report.

% of Time:  5%

Job Responsibility #7:  Performs other duties as assigned by immediate supervisor

% of Time:  5%

GENDER EQUALITY AND PREVENTION OF SEXUAL EXPLOITATION AND ABUSESHEA

• Contribute to an environment within CARE’s workplaces, programming, and communities where CARE works that is free from sexual harassment, exploitation, and abuse.

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
•  Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

IV.  QUALIFICATIONS (KNOW HOW)

A)     EDUCATION/TRAINING

  Required:

• BA degree in Management, Business Administration, or related fields

B) EXPERIENCE

Required:

• 3 years’ experience for first degree or 2 years for postgraduate holders in Management, Business Administration.

C) TECHNICAL SKILLS

Required:

• Knowledgeable about labor laws;
• Excellent planning, organizational, analytical and decision making skills;
• Demonstrated technical and managerial ability, sound judgment, ability to interact and work       effectively with others at all levels;
• Excellent communication and presentation skills;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management;
• Proven language proficiency in written and spoken English;
• Computer Literacy in MS-Word, Excel and Data Base Management.

Desired:

• Excellent and proven experience in strategic planning of human resource management.

D) COMPETENCIES

Respect, accountability, courage, excellence, initiating action, innovation, collaboration, building partnerships, communication with impact, negotiation, facilitating change, managing performance for success, operational decision making, planning and organizing.