Humanitarian Program Manager – WASH 60 views

I.  Job Summary

The Humanitarian Program Manager WASH is a key staff member of the Humanitarian Unit. Primary responsibilities will include the following: input into all humanitarian  WASH projects; high-level managerial oversight of all WASH projects in CARE Ethiopia Field Offices (FOs), including oversight of workplans, program quality indicators and budgets to ensure appropriate burn-rates/expenditure; ensure project reports of acceptable quality are submitted in a timely manner; and assist the Senior Humanitarian Program Manager in ensuring that all donor and government contract conditions are met. In consultation with the Senior Humanitarian Program Manager and in collaboration with project staff, s/he is responsible for the development of implementation plans and budgets, allocation of appropriate resources to accomplish plans, identification of qualified staff to implement WASH projects and ensuring that an appropriate monitoring system is in place to track the progress of and deviations from project implementation plans.

II. Responsibilities  

Job Responsibility #1: Technical Support and Project Management (25%)

• Provide technical and managerial oversight and guidance to Field Office (FO) staff in regard to management of all WASH projects.
• Assess and identify technical assistance needs in regard to technical skills, supervision support, etc., for new and existing WASH projects.

• Strengthen capacities of FO staff to mainstream and adopt organizational core values, policies, procedures and program approaches (e.g. RBA, GED, underlying causes of poverty, CI program standards and principles) and to ensure they are clearly understood and adhered to in the daily functioning of the field offices and that information to monitor program progress and organizational performance, including periodic audits, is collected and used for organizational learning, decision-making and reporting, and for promoting innovations
• Provide input into the design and development of new humanitarian WASH project proposals, concept papers, related budgets, and monitoring and evaluation guidelines – referring to appropriate resource materials, protocols and guidance from both national and international sources.
• Provide technical support for all WASH project needs of CARE Ethiopia (Surveys, Rapid Assessment, Baseline Surveys, etc)
• Ensure that gender is integrated into all new humanitarian proposals
• Participate  in the design, review and updating of FO Detailed Implementation Plans and field activities for WASH projects
• Coordinate  operational support for timely and quality project implementation
• Support FOs to ensure FO program initiatives progressively include communities and local organizations in participatory planning and implementation of development projects

Job Responsibility #2: Monitoring and Reporting (15%)

•  Ensure that Field Office detailed implementation plans (DIPs) and EPMTs incorporate existing commitments to donors and government,  and address the Country Office’s Humanitarian Unit’s Strategic Plans’s vision and program goals

• Regularly monitor WASH project activities against existing workplans and EPMTs to ensure effective and efficient implementation; assess program technical quality and identify any weaknesses and elaborate corrective action plans as needed.
• Oversee preparation of consolidated reports for donors and government offices
• Provide technical support to FOs and assist staff in complying with donor regulations in all WASH emergency projects.

Job Responsibility #3: Preparation and Monitoring of Budgets (15%)

• Assist Field Office staff with preparation of budgets according to donor fiscal year requirements while taking into account past burn-rate performance to ensure realistic and feasible budgeting.
• Ensure that Detailed Implementation Plans (DIPs) accurately reflect the relevant budgets.
• Monitor burn-rates and expenditures against approved budgets and advise the Senior Humanitarian Program Manager and the Senior Humanitarian Program Operations Manager of any issues requiring attention or follow-up.
• Monitor currency fluctuations of donor grants to determine their effect on current emergency WASH operational budgets. Inform and advise the Senior Humanitarian Program Manager immediately if the currency fluctuations are significant and will impact existing budgets.
• Coordinate all budget-related activities with the Humanitarian Unit’s Finance Manager and advise the Senior Humanitarian Program Manager of all critical issues in a timely manner.
• Collaborate with the Humanitarian Unit Finance Manager and other finance staff based in the CO to ensure compliance by all cooperating agencies to sub-grant agreements with CARE Ethiopia

Job Responsibility #4: Networking and representation (10%)

•  Attend WASH focused cluster meetings at the Regional and Federal level in consultation with thematic area advisors

• Coordinate with WASH partners to ensure harmonization of approaches.
• Coordinate/network with WASH related humanitarian forums to ensure they are informed/updated about all of CARE Ethiopia’s emergency WASH activities.

Job Responsibility #5: Learning (10%)

• Monitor developments related to Emergency WASH programming, including best practices (both within the country and internationally), and engage in personal development and learning on an ongoing basis.
• Ensure that knowledge and learning is documented and shared with all CARE staff as well as partners and other stakeholders.
• Provide technical input into Terms of Reference (ToR) for final evaluations of WASH projects, providing feedback and acting appropriately in response to the results of final evaluations.

Job Responsibility #6: Compliance and Audit Follow-up (10%)

• Ensure familiarity with all WASH related contracts and agreements with donors, sub-grantees and contractors.
• Ensure that FO project managers implementing WASH projects follow donor guidelines and CARE policies and procedures.
• Coordinate with FO project managers and the Senior Humanitarian Program Operations Manager to prepare responses to internal and external audit findings within the stipulated time frame.
• Notify the Senior Humanitarian Program Manager of significant audit findings and develop action plans to address findings with the relevant FO in a timely manner.
• Monitor implementation of corrective actions to audit findings by FOs and provide appropriate support to ensure audit recommendations are addressed in a timely and adequate manner. In response to audit findings, recommend actions to be undertaken, as appropriate.

Job Responsibility #7: Staff Management and Supervision (10%)

• Ensure staff APPAs include KPIs which are continuously monitored and measured against progress.
• Ensure that APAAs (annual and semiannual) are completed in a timely manner and submitted to HR

• Provides supportive supervision for direct reports.

Job Responsibility #8: Perform other duties as assigned (5%)

III.  PROBLEM SOLVING (Thinking Environment)

The level of problem solving this position will face is level number one. What has to be done and how to do it are routine and clearly defined.

GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

IV. Qualifications

Required

• BA degree in Water Engineering, Mechanical Engineering, Environmental Engineering, Public Health, Disaster Management, or a related field from an accredited academic institution.
• 6- 8 years related work experience of which 2-3 years of management experience
• Solid experience gained in WASH in emergency programming, financial and administrative management including practical experience in implementation of complex water supply systems.
• Experience in writing and budgeting of project proposals preferably for NGOs.
• Understanding of the importance of gender, youth and social inclusion
• Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience.
• Experience and ability to travel and work flexibly.

Desired

• Working knowledge of programming in acutely vulnerable environments.