Import and Export Manager 135 views

Job Summery:

The Import & Export Manager is responsible for overseeing and managing the company’s overall import & export strategy and operations to maximize efficiency and productivity. This includes the end-to-end management of import and export activities, ensuing customs clearance, ensuring compliance with international /Local regulations, assisting Coffee sourcing team and coordinating with Buyers , suppliers, manufacturers and transit companies . Leads and manages all Supply chain activities and processes of the company.

Key Responsibilities:

Supply Chain Strategy and Management:

• Develop and implement supply chain strategies that support business objectives.
• Optimize and manage the supply chain end to end process
• Identify and resolve any issues or inefficiencies within the supply chain.

Import and Export Management

• Oversee supply chain operations, ensuring compliance with regulations and customs requirements.
• Manage relationships with freight forwarders, customs brokers, and logistics service providers.
• Coordinate with buyers, suppliers, and customers for timely and accurate delivery of goods/coffee.
• Design and implement export and import strategies, prepare export documents, and schedule efficient shipping activities.
• Administer export/import processes, ensuring compliance with corporate policies, and managing communication with export /import authorities.
• Monitor sales/export transactions, resolve customer issues, and manage sales shipments.
• Manage banking documents related with import /export , prepare required documents, and ensure adherence to shipping requirements.
• Manage orders, organize products for shipping, and delegate tasks based on order size
• Manage inventory in storage facilities, monitor stock levels, and order replacements.
• Work closely with COO and CFO related with financial reports on international sales activity, costs, and profit margins.
• Develop strategies and policies to increase supply chain efficiency and safety.
• Develop the supply chain budget, monitor expenditure, and identify improvement opportunities.
• Analyze current supply chain operations and provide innovative solutions.
• Support efficient warehouse operations and scalable distribution centers.
• Research, secure, and manage relationships with global shipping partners.
• Implement and manage fulfilment and inventory accuracy programs.
• Ensure optimal shipment routes and consolidation of warehousing and distribution.
• Review and manage orders with foreign suppliers for timely shipment.
• Follow up on outstanding items such as LC, CAD, advance payments, and ensure timely arrival of orders.
• Negotiate extensions or recovery of resources for expired contracts.
• Resolve issues that pose potential risks and report beyond scope issues.
• Ensure timely handover of documents to the transit team, maintain communication for clearance, or manage customs clearance issues personally.
• Provide required information and coordinate Supply Chain -related duties across departments.
• Oversee settlement of payments to suppliers, including banks, freight, transport, insurance, taxes, and duties.
• Liaise with freight forwarders and third parties for timely and accurate import /Export processes.
• Manage import claims for short-landed, damaged, or over-shipped materials.
• Ensure compliance with all applicable laws and regulations related to imports and exports
• Manages the pre-shipment inspection process and maintains relationships with banks and other relevant entities.
• Establishes and upholds necessary policies and procedures to ensure the efficient and effective management and control of regional clearance operations, continuously improving standards.
• Oversees all job requirements for import and export shipments.
• Coordinates with officials in various agencies to ensure goods are cleared through customs or quarantine.
• Manages customs documentation for clearing and forwarding.
• Advises service clients on the most effective and efficient modes of cargo movement, appropriate routes, legislative requirements, and educates on emerging industry trends.
• Oversees customs clearance operations, including all transit safety programs, ensuring compliance with applicable federal and state laws and regulations.
• Reviews complaints regarding transit operations, resolves issues in a timely and effective manner, investigates transit accidents and incidents, prepares reports, and maintains necessary records.
• Collaborates with the transport operation team for freight forwarding tasks.
• Ensures efficient clearance operations by identifying and prioritizing improvement areas and optimizing processes and systems.

Qualifications:

• Bachelor’s degree in Logistics and Supply Chain Management, Business Administration, or a related field. A Master’s degree is preferred.
• Minimum of 7-9 years of experience in supply chain management, with a focus on import and export operations. Proven track record of managing and optimizing supply chain processes.

Skills and Competencies:

• Strong knowledge of international trade regulations and customs procedures.
• Excellent negotiation and supplier management skills.
• Proficiency in supply chain management software and tools.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Detail-oriented and highly organized