SPECIAL VACANCY ANNOUNCEMENT
Open to Internal & External Candidates
| Vacancy No. | IOM-SVN/0034/2020 |
| Position Title | Information Management Assistant (DTM) |
| Duty Station | Addis Ababa, Ethiopia |
| Classification | G5 |
| Type of Appointment | SVN, Six months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Posting Period | 27.05.2020-10.06.2020 |
Organizational Context and Scope:
The Displacement Tracking Matrix (DTM) is a system to track and monitor population mobility. It is designed to regularly capture, process, and disseminate various layers of information to provide a better understanding of the evolving needs of a displaced population, on site or en-route. Since 2012, the International Organization for Migration (IOM) Special Liaison Office (SLO) in Addis Ababa works with the Government of Ethiopia and Humanitarian Partners to conduct internal displacement monitoring in multiple regions (Afar, Amhara, Dire Dawa, Gambella, Hareri, Oromia, SNNP, Somali and Tigray) of Ethiopia. The European Commission for Humanitarian Aid and Civil Protection (ECHO) and the Office of U.S. Foreign Disaster Assistance (OFDA) funding the project.
General functions:
Under the general supervision of the DTM Officer and direct supervision of Information Management Officer (DTM), the successful candidate will specifically undertake:
Core Functions / Responsibilities:
1. Support the administration of IOM’s database systems to gather and process information required for DTM’s site assessment, village assessment and event tracking tool.
2. Support IOM’s data management and IT systems in the field for its data collection activities.
3. Assist in data and information processing and analysis, providing recommendations for further technology integration possibilities to harmonizes and optimize data collection, analysis, and storage..
4. Liaise with the IMO and Senior Database Officers to provide timely intervention in case of any system irregularities that may occur during field operations.
5. Participate in technical and information-sharing meetings regarding the design and use of the developed database systems.
6. Support the implementation of IOM ITC Standards, policies and guidelines, in particular with regards to the databases and information systems being developed or implemented.
7. Participate in documenting, developing and delivering user manuals and training programmes for the developed and tested databases and systems.
8. Support the main data flow processes for the effective collection, storage, processing, and analysis and reporting of the data.
9. Monitor the required performance of the developed databases and systems to prevent and minimize downtime or service interruptions; coordinate planned systems (Software/Hardware) upgrades when necessary, and daily monitor adequate completion of databases and systems backups.
10. As required, to provide remote or onsite technical support for all IOM locations in Ethiopia as necessary in relation to the implementation of the developed databases and systems.
11. Participate in training, seminar, workshop, and technical meeting to develop the capacity of the staff members and the stakeholders concerned, when necessary and more specifically provide training (including training of trainers) to the intended users of the database systems regarding the design and the application of the database systems.
12. Perform such other duties as may be assigned.
Job Requirements
Required Qualifications and Experience
Education
• B.A/BSc Degree in IT, Information Management, Business, Social Science or other related field.
• Knowledge and use of Geographic Positioning System (GPS) is an advantage.
Experience
· Five years of experience for degree holders working with International NGOs
· Experience working with individuals at community level, thorough knowledge of rural areas of Ethiopia and willingness to work in remote areas
· Ability to transfer skills and knowledge on data collection, processing and analysis
· Flexibility to perform and deliver in difficult and rapidly changing situations essential
· Knowledge of Open Data Kit (ODK) technology to facilitate and speed up data processing is an advantage
· Proven experience of planning activities and managing human resources
· Works effectively with clients and stakeholders
· Plans work, anticipates risks, and sets goals within area of responsibility
· Displays mastery of subject matter
· Contributes to a collegial team environment
· Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation
· Displays awareness of relevant technological solutions
· Works with internal and external stakeholders to meet resource needs of IOM/EPC
· Knowledge of the region is an advantage.
Languages
Thorough knowledge of English & Amharic
Competencies
The incumbent is expected to demonstrate the following values and competencies;
Values – all IOM staff members must abide by and demonstrate these three values:
· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3
· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address [email protected], by June 10th, 2020 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.
Only shortlisted candidates will be contacted.
We strongly encourage qualified women to apply!
More Information
- Address Addis Ababa
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc
