Junior Secretary 13 views

The Junior Secretary will provide administrative and secretarial support to ensure effective office operations, proper documentation, communication, and coordination of daily activities. The successful candidate should be organized, professional, detail-oriented, and capable of handling confidential information.

Key Responsibilities

• Receive, screen, and direct telephone calls, visitors, and inquiries professionally.
• Prepare, type, format, and maintain letters, reports, memos, and other official documents.
• Manage incoming and outgoing correspondence and maintain proper filing systems.
• Schedule meetings, appointments, and maintain calendars.
• Assist in preparing meeting agendas, minutes, and follow-up action points.
• Maintain accurate records and ensure the confidentiality of organizational information.
• Support daily administrative activities and coordinate with relevant departments.
• Perform other duties assigned by the immediate supervisor.

• Diploma or Bachelor’s Degree in Secretarial Science, Office Management, Management, Business Administration, or a related field.
• 0–2 years of relevant work experience.
• Good written and verbal communication skills in English and Amharic.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
• Good typing, documentation, and organizational skills.
• Professional attitude, integrity, confidentiality, and attention to detail.
• Ability to work independently and as part of a team