Job Description
Background:
Chemonics International seeks applications for a long-term, full-time, Logistics Assistant for the five year, $44.95M USAID-funded Urban Water, Sanitation, and Hygiene (Urban WASH) Activity. Urban WASH supports accelerated access to safe, adequate, inclusive, and resilient WASH services targeting urban and peri-urban areas in ten cities. The activity aims to enable and professionalize WASH service providers; foster markets for pro-poor and inclusive WASH services; strengthen WASH planning, budgets, and service delivery oversight; and strengthen accountability amount urban WASH sector actors.
Job Summary:
The Logistics Assistant will report to the Senior Procurement Manager, responsible for overseeing day-to-day logistics in the main Addis Ababa office and related needs in up to 10 regional offices. He/She will be responsible for fleet management, 0ffice management, and general logistics needs related to Urban WASH activities.
Duties and Responsibilities
Responsible for project vehicle coordination and maintenance
- Coordinates, facilitates and controls all vehicle requests, assigns and dispatches vehicles according to priorities and needs of users
- Arrange annual inspection of project vehicles and ensure maintenance is up to date per Chemonics standard policy and procedures
- Make sure genuine parts are replaced by the workshop to the vehicles at the time of service.
- Inspect and receive vehicles from the workshop and ensure that the replaced parts are surrendered to Urban WASH.
- Provide assistances to regional offices in arranging maintenance of vehicles and transport related issues
- Ensures vehicle utilization as per Urban WASH/donor polices are procedures and pursue timely vehicle repair and maintenance.
Responsible for day to day logistical management of car hire service provider
- Work with car hire service provider and make sure that the assigned vehicle by car rental agency is based on the requested specification.
- Make sure log sheet is completed correctly by rental vehicle drivers
- Verify the payment requested by car rental agency is based on the agreement we
Allocate taxi for in-town Urban WASH business when there is shortage of office vehicle and verify its payment
Arrange trucks whenever there is a need to transport materials or other items. Accumulate necessary document for notification in case of accident
Responsible for day to day oversight of fuel procurement process
- Follow fuel consumption standards for all vehicles and control fuel cost acc
Follow and review regular reports on the key performance indicators of a vehicle such us (fuel consumption, maintenance cost, utilization, tire consumption & its cost and so on)
Responsible for logistics
- Facilitate Visa for Urban WASH staff when it is required
- Coordinates for the processing of passport visa, and other travel documents and work permit for expatriate employees of the organization
- Facilitate duty free papers and related activities with USAID and Ministry Foreign Affairs
- Facilitate all local travel including air ticket for Urban WASH staff with in the country and outside the country
Any other communication with GOV/NGO
All other duties as assigned by Director of Finance and Operations or Chief of Party
Job Requirements
Professional qualifications:
- Degree in logistics and supply chain management, social sciences, or business administration
- 3 year of professional experience required in logistics, warehousing and/or transportation.
- Experience working for foreign organizations or international donors preferred.
- Preferred experience working with local governments and/or water supply projects
- Proven capacity to work in an effective and collaborative manner.
- Demonstrated leadership, versatility, and integrity
- Familiarity with MS Office software suite
- Solids personal interaction skills and the ability to act as a liaison between suppliers and customers.
- Ability to work in a team and self-manage.
- Fluency in English is required. Working professional proficiency in Amharic strongly preferred
Please apply by using the link. Applications must be submitted by the end of the day on May 21, 2024. Early applications are strongly encouraged. No telephone inquiries, please.
EEO Statement Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
More Information
- Address Ethiopia
Administrative - Business - Logistics/Transportation - Social Science/Community - Supply Chain and Distribution
