Procurement Officer 127 views

Job Title: Procurement Officer

Position Type: Full time

Reports to: Procurement & Logistics Manager

Duty Station: Addis Ababa, Ethiopia with frequent travel to the field

Application Deadline: August 10, 2021

John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.

JSI is implementing the five-year Digital Health Activity in Ethiopia, which is funded by the United States Agency for International Development (USAID). The purpose of this Activity is to support the Government of Ethiopia (GOE) to improve the quality of health services and create a sustainable health care system through the use of data for decision making, as well as to provide similar services to other countries in Africa or to respond to a crisis in Ethiopia (as needed). The primary objectives of the Activity are to 1) support information technology systems and data repository at all levels; 2) build a culture of data use; and 3) improve capacity and governance of MOH health information systems management.

We are looking for a vibrant, energetic and passionate Procurement Officer who will be responsible to facilitate all the program staff in the field and country office procurement and related logistics support as well as to assist the Procurement & Logistics Manager. The officer is responsible for facilitating all the procurement, distribution of all procured items, fleet coordination & maintenance and warehouses management for the program in line with the JSI/DHA operational procedures.

Duties and Responsibilities:

Procurement and related activities

• Confirm the overall procurement and related functions for the program.
• Ensure compliance to policies and procedures and timely delivery of goods and services.
• Conduct all procurement processes comply with JSI’s and individual donor policies and procedures.
• Ensure accountability to donors and beneficiaries through implementation of regular reporting and systematic filing of procurement documents.
• Organize and lead tender processes, assemble the procurement committee meetings as required, draft contracts and ensures all documents are made available to management review and decision.
• Prepare and dispatch approved purchase orders to successful bidders after securing the right specification.
• Facilitate customs clearance of duty free import of project inputs and permits for asset disposal and project close out with relevant ministry offices.
• Check the programs have submitted monthly procurement plans and coordinate procurement with the concerned work streams to ensure the right quality/specification and timely delivery of goods.
• Undertake market assessment for different category of items and prepared vendor roster and list of preferred vendors.
•  Contribute to the timely report of Annual Performance Indicators

Technical/Operational Support

• Provide weekly or monthly procurement and other relevant reports as required.
• Provide support and work closely with the budget holders in developing procurement plans and advising on logistical needs for new and existing projects.
• Assist all work streams in planning of procurement and ensure that all required documents are forwarded by the budget holders including clear specifications, project, budget lines and appropriate authorization.
• Undertake supervisory, monitoring and support visits to all field offices.
• Monitor vehicle maintenance, office equipment and generators.
• Work closely with custodian to maintain all fixed asset are recorded and reported to donor when needed and undertake swift check on fixed asset to strengthen internal control.
• Work closely with custodian to confirm all stocks/supplies is properly recorded, packed, stored and shipped with the most cost-effective and secure manner when required.
•  Check all items are recorded correctly, issued from the store, purchased or received for onward transportation are appropriately documented and accompanied by the required file.

Qualifications:

• B.A Degree in Procurement, Logistics, Business Management, and/or other relevant fields.
• Minimum 3 years’ or more proven and relevant work experience to the position.
• Diploma in commerce, procurement and Supplies management or related discipline with relevant work experience of more than 8 years.
• Strong communication (written & spoken) and interpersonal skill.
• Ability to work cooperatively with staff from diverse cultures.
• Strong interest and commitment to support the humanitarian sector professionally.
• Ability to communicate in English.

JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D.