Project Cashier Accountant 17 views

1. Introduction:

Positive Action for Development (PAD) is an indigenous, non-governmental, non-profit, secular, and legally registered Ethiopian Civil Society Organization (Registration No. 2330). PAD is committed to promoting a just, compassionate, and inclusive society where all people can thrive. Guided by the values of optimism, integrity, kindness, excellence, and impactful action, PAD works to provide effective humanitarian and development support to communities in need.

PAD is currently seeking qualified and motivated individuals for the following position(s)

Position Details:

• Position: Project Cashier Accountant
• Number required: 1 (one)
• Duty Station: Setit Humera, with regular field travel required
• Language: Proficiency in English and the local language(s) of the region is required.
• Employment Type: Contractual, project-based position subject to project funding and duration

1. Job Summary:

The Cashier Accountant will be responsible for the accurate and timely processing of all financial transactions, maintaining petty cash, and supporting the smooth operation of the finance department. The role holder will act as the primary custodian of cash, ensuring that all disbursements and receipts are handled with the highest integrity, transparency, and compliance with organizational policies and donor regulations. This position is critical for maintaining the day-to-day financial integrity of the organization’s field operations.

Key Duties and Responsibilities

Cash Management & Transactions

• Serve as the primary custodian of petty cash, ensuring its safe and secure storage at all times in compliance with organizational security protocols.
• Process cash disbursements for approved operational expenses, including per diems, transportation costs, and minor procurement, strictly against approved payment vouchers and supporting documents.
• Collect and receipt all incoming cash to the office, such as program participant contributions, vendor deposits, or any other organizational revenue, issuing official receipts immediately.
• Ensure all cash transactions are accurately recorded in the cash book on a daily basis, with no discrepancies between physical cash and book balance.
• Perform daily cash counts, reconciling the physical cash balance with the cash book, and prepare a daily cash position report for the Finance Officer/Manager.

Payment Processing & Verification

• Review all payment requests for accuracy, completeness, mathematical correctness, and adherence to the authorized budget lines before disbursement.
• Verify that all supporting documentation (invoices, receipts, delivery notes, approval signatures) are in order and compliant with organizational and donor policies.
• Prepare and process checks and bank transfers for larger payments, ensuring they are correctly filled out and signed by authorized signatories.
• Coordinate with program and logistics staff to ensure timely payment for project activities, such as vendor settlements and participant incentives.

Record Keeping & Documentation

• Maintain a systematic and organized filing system for all financial documents, including payment vouchers, receipt books, bank statements, and petty cash logs.
• Ensure all financial documentation is properly labeled, sequentially numbered, and easily retrievable for internal reviews or external audits.
• Stamp all paid documents as “PAID” with the date to prevent duplicate payments.
• Assist in the preparation of documentation for monthly financial closures and audit exercises.

Banking & Reconciliation

• Prepare bank deposit slips and make daily cash deposits as per organizational policy to minimize cash held on-site.
• Liaise with the bank on behalf of the organization for routine transactions, obtaining statements, and managing change requirements.
• Assist in the monthly bank reconciliation process by providing cleared checks and deposit details to the finance team.

Compliance & Accountability

• Ensure strict adherence to the organization’s Finance Manual, Anti-Fraud Policy, and Donor Compliance Guidelines.
• Uphold the principles of transparency and accountability to affected populations (AAP) by ensuring program participants receive correct and timely payments.
• Immediately report any instances of fraud, bribery, or discrepancy to the Finance Manager.
• Maintain confidentiality regarding all financial information and transactions of the organization and its beneficiaries.

Core Competencies

• High level of integrity, honesty, and professional ethics.
• Strong attention to detail and a high degree of numerical accuracy.
• Excellent organizational and time management skills with the ability to meet strict deadlines.
• Ability to work under pressure in a fast-paced, sometimes fluid, operational environment.
• Proactive, disciplined, and able to work with minimal supervision.
• Strong interpersonal skills and the ability to work effectively within a diverse team.

Technical Competencies

• Proven experience in cash handling, basic bookkeeping, or financial administration.
• Solid understanding of basic accounting principles and internal controls.
• Proficiency in Microsoft Office, particularly strong Excel skills (spreadsheets, formulas, basic data analysis).
• Experience using accounting software (e.g., Peachtree, QuickBooks, Odoo, or other ERP systems) is highly desirable.
• Knowledge of petty cash management and documentation standards.

Qualifications: Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Work Experience: Minimum of 2–3 years of relevant work experience as a Cashier, Accountant, or Finance Assistant, preferably within an NGO, humanitarian organization, or corporate environment.

Skills:

• Experience working in the Amhara Region or similar remote field locations in Ethiopia.
• Familiarity with donor compliance requirements (e.g., EHF, UN, ECHO) regarding financial documentation.
• Experience with mobile money transfers or digital payment systems for cash-based interventions.
• Basic understanding of procurement and supply chain processes in Ethiopia.
• Strong numerical reconciliation skills and experience preparing financial summaries.
• Knowledge of Ethiopian tax regulations and withholding tax procedures.

Other Considerations:

• Willingness to travel frequently to field locations, including remote areas.
• Commitment to upholding humanitarian values and the organization’s mission.

Competencies

• Action facilitations
• Communications
• Ethics & Values
• Teamwork
• Behavioral Flexibility
• Client Orientation
• Initiative
• Interpersonal Relations
• Reasonable Judgment

Equal Employment Opportunity

PAD promotes fairness, equity, and diversity in the workplace. We welcome applications from qualified individuals of all backgrounds, regardless of gender, age, disability, ethnicity, religion, or other personal status.

Hiring decisions are made solely based on skills, experience, and suitability for the role.
PAD is committed to creating a respectful and inclusive environment where all staff can thrive, contribute meaningfully, and grow professionally.

Zero Tolerance for Misconduct

PAD maintains zero tolerance for abuse, harassment, exploitation, or misuse of power. All staff, volunteers, and partners are expected to follow PAD’s policies and uphold our values at all times.
All successful candidates will undergo background checks and must adhere to PAD’s code of conduct and safeguarding principles.

Recruitment Flexibility

PAD reserves the right to:

• Recruit more than the required candidates from this announcement.
• Keep qualified applicants in our database for future similar roles.

Important Notice on Recruitment Fraud

If you encounter any misconduct, fraud, or corruption related to PAD’s recruitment process or operations, please report immediately via:

• Email: [email protected]
• Link: https://one-pad.org/guest_new/public_add_issue
• Toll-Free Hotline: 9135

PAD treats all reports confidentially and takes them seriously, ensuring appropriate action is taken.