About the Job
Job Purpose:- The Purchasing Officer provides administrative, coordination, and operational support to ensure the efficient and effective implementation of purchasing activities. The role focuses on processing procurement documents, maintaining records, coordinating with stakeholders, tracking procurement actions, and supporting the purchasing team to ensure smooth procurement operations.
Main Duties and Responsibilities:
- Prepare procurement documents and maintain procurement records.
- Ensure procurement files are complete, accurate, and properly archived.
- Maintain procurement databases and tracking systems.
- Follow up on outstanding purchase requisitions, purchase orders, and deliveries.
- Maintain organized electronic and physical procurement files.
- Prepare procurement reports, status updates, and tracking reports.
- Ensure all supporting documents are attached to procurement transactions
- Enter and update procurement information in ERP or procurement management systems.
- Monitor procurement workflow and ensure records are accurately maintained.
- Ensure procurement activities are processed in accordance with organizational policies and procedures.
- Support compliance reviews and procurement audits.
- Assist in monitoring adherence to procurement processes and approval authorities.
- Assists in the preparation of bid documents and supplier bid lists to obtain competitive quotations on goods and services.
- Participates in technical evaluation committees when appointed and do the analysis report as required.
- Performs other duties assigned by the immediate supervisor.
About You
Qualification and Skills
Education:
- BA Degree in Supply Chain Management, Business Administration, Management, Logistics, or a related field.
Experience:
- Minimum of 2–3 years of relevant work experience in procurement administration, purchasing support, or office administration.
Skills:
- Understanding of e-business / e-procurement systems.
- Knowledge of Ethiopian procurement statutes.
- Proficiency in Microsoft Office applications, especially Excel and Word amongst others.
- Ability to compile, review, categorize, prioritize, analyze and interpret data and/or information.
- Verbal and written communication skills.
- Time management skills.
- Experience with ERP systems is an advantage.
Requirement Skill
Purchase Order/Payment Follow-up
Good negotiation for small purchases.
purchasing Skills
Marketing, Purchasing, Economics, Accounting, Business Administration
How To Apply
Applicants who meet the above requirements are invited to apply through the link provided below.
” https://forms.gle/zUWJVLsGP1myFpS7A ”
More Information
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc
