Terms of Reference for Donor Tracking and Reporting 37 views

Job Description

Donor Tracking and Reporting Expert

Background on Tasking Order #19: Technical Assistance Support to Improve the Delivery of Humanitarian Assistance in Drought Affected Areas of Ethiopia 

The Building Resilience in Ethiopia – Technical Assistance (BRE-TA) programme is part of the UK Foreign, Commonwealth, and Development Office’s (FCDO – previously DFID) bilateral humanitarian assistance to Ethiopia. The BRE Technical Assistance (BRE-TA) component is co-financed with the United States Agency for International Development (USAID).[1] The overall goal of BRE-TA support is to support the Government of Ethiopia to ‘Establish a fully functional DRM system and develop an associated capacity to manage humanitarian and climate shocks.’

To achieve this overall goal the DRM workstream is organized around three building blocks: DRM Coordination and Leadership, DRM Mainstreaming, and DRM Information and Knowledge. This ToR speaks to building blocks 1 and 3 and complements ongoing longer-term capacity-building support BRE-TA is providing to the EDRMC for DRM policy reform and Early Warning for Early Action.

The request for TA support was made in January 2022 by the Ethiopia Disaster Risk Management Commission (EDRMC) to help enhance the humanitarian drought response, given current capacity gaps.

Technical Assistance Request for Donor Tracking and Reporting Expert

The purpose of this TA is to help strengthen EDRMC’s donor tracking and reporting capacity.

Description of Assignment

General Objective: The Donor Tracking and Reporting Expert (DTRE)will help strengthen the EDRMC’s capacity to produce high-quality reports on donor commitments and transfers to support the Government’s drought response in the drought-affected areas of Somali, Oromia, and SNNP regions.

  • Directorate of Assignment: The DTRE will be assigned to the EDRMC and deployed in consultation with the Deputy Commissioner.
  • Specific Objectives: The DTRE will provide the following support:
    • Strengthen the donor tracking for donors contributing to the drought response
    • Strengthen donor reporting to contributing donors
    • Provide capacity-building support to EDRMC counterparts
    • Capacity building and skills training and development as appropriate and required.
    •  Map out Donor initiated projects in the EDRMC and identify respective commitments.
    • Liaise with Directorates who are responsible for Counterparts for reporting as required.
    • Prepare monitoring and progress reports on Donor required areas of operation.

Required outputs/deliverables:

Activity DeliverablesDeadlines
Strengthen donor tracking and reportingTBD

Quality support that helps ensure a more equitable regional drought response

1 year with the possibility of extension

Evaluate EDRMC/Donor relations based on ongoing projectsOrganize platforms to streamline relationships and appropriate correcting actions

1 year with the possibility of extension

Accountability measures: Performance reviews based on deliverables, will be conducted on a quarterly basis by representatives from the Deputy Commissioner, EDRMC, and DRM workstream Lead

Location and Duration

  • Type(s) of reports required: TBD as outlined in 2d above. The DTRE will however produce short internal reports that will be shared with the DRM workstream Lead.

To whom are reports submitted: All technical reports will be submitted to the Deputy Commissioner, EDRMC, and copied as appropriate only to the DRM workstream Lead. All internal progress reports will be submitted to the DRM workstream Lead.

Management Oversight

  • The DTRE will act as a counterpart to EDRMC experts and report directly to the Deputy Commissioner.
  • Joint management oversight will be provided by GoE and BRE-TA. The DTRE performance will be evaluated quarterly basis, at which time performance against the work plan and deliverables will be assessed.
  • Payroll services and administrative oversight is provided by BRE-TA.

Start date and expected duration of assignment: The DTRE assignment is a full-time position beginning as soon as possible.

Probation: A probation period of 60 working days will be applied,followed by the first performance review conducted, by the Deputy Commissioner EDRMC and DRM workstream Lead.

Location of assignment: The DTRE will be deployed by the Deputy Commissioner EDRMC.

Job Requirements

Expert’s Profile

The Minimum number of years of relevant or equivalent experience required: At least 10 (10) years’ work experience in a technical or advisory rural development role.

Required level of education: Master’s degree.

Specific skills required:

  • Adequate knowledge of the public sector in Ethiopia,
  • A sound strategic approach to problem-solving,
  • Strong communication skills in presenting, discussing, and resolving difficult issues, both orally and in writing,
  • Ability to work independently,
  • Ability to deal sensitively with multi-cultural environment and function effectively with multidisciplinary counterparts/teams,

Language skills and proficiency: Fluency in spoken and written English and Amharic.

Those who meet the above criteria should send their letter of application addressed to BRE-OPM Operations/Human Resources and an updated CV and cover letter to Rahel Wondie at [email protected],  & Gelila Getachew at [email protected]
Note: Use ” Terms of Reference for Donor Tracking and Reporting ” as the subject line of your email !

 Closing date for application: October 11, 2022

More Information

Apply for this job
USD Full Time, 40 hours per week 2022-10-12

Job Description

Donor Tracking and Reporting Expert

Background on Tasking Order #19: Technical Assistance Support to Improve the Delivery of Humanitarian Assistance in Drought Affected Areas of Ethiopia The Building Resilience in Ethiopia - Technical Assistance (BRE-TA) programme is part of the UK Foreign, Commonwealth, and Development Office’s (FCDO - previously DFID) bilateral humanitarian assistance to Ethiopia. The BRE Technical Assistance (BRE-TA) component is co-financed with the United States Agency for International Development (USAID).[1] The overall goal of BRE-TA support is to support the Government of Ethiopia to ‘Establish a fully functional DRM system and develop an associated capacity to manage humanitarian and climate shocks.’To achieve this overall goal the DRM workstream is organized around three building blocks: DRM Coordination and Leadership, DRM Mainstreaming, and DRM Information and Knowledge. This ToR speaks to building blocks 1 and 3 and complements ongoing longer-term capacity-building support BRE-TA is providing to the EDRMC for DRM policy reform and Early Warning for Early Action.The request for TA support was made in January 2022 by the Ethiopia Disaster Risk Management Commission (EDRMC) to help enhance the humanitarian drought response, given current capacity gaps.Technical Assistance Request for Donor Tracking and Reporting ExpertThe purpose of this TA is to help strengthen EDRMC’s donor tracking and reporting capacity.Description of AssignmentGeneral Objective: The Donor Tracking and Reporting Expert (DTRE)will help strengthen the EDRMC’s capacity to produce high-quality reports on donor commitments and transfers to support the Government’s drought response in the drought-affected areas of Somali, Oromia, and SNNP regions.
  • Directorate of Assignment: The DTRE will be assigned to the EDRMC and deployed in consultation with the Deputy Commissioner.
  • Specific Objectives: The DTRE will provide the following support:
    • Strengthen the donor tracking for donors contributing to the drought response
    • Strengthen donor reporting to contributing donors
    • Provide capacity-building support to EDRMC counterparts
    • Capacity building and skills training and development as appropriate and required.
    •  Map out Donor initiated projects in the EDRMC and identify respective commitments.
    • Liaise with Directorates who are responsible for Counterparts for reporting as required.
    • Prepare monitoring and progress reports on Donor required areas of operation.
Required outputs/deliverables:
Activity DeliverablesDeadlines
Strengthen donor tracking and reportingTBDQuality support that helps ensure a more equitable regional drought response

1 year with the possibility of extension

Evaluate EDRMC/Donor relations based on ongoing projectsOrganize platforms to streamline relationships and appropriate correcting actions

1 year with the possibility of extension

Accountability measures: Performance reviews based on deliverables, will be conducted on a quarterly basis by representatives from the Deputy Commissioner, EDRMC, and DRM workstream LeadLocation and Duration
  • Type(s) of reports required: TBD as outlined in 2d above. The DTRE will however produce short internal reports that will be shared with the DRM workstream Lead.
To whom are reports submitted: All technical reports will be submitted to the Deputy Commissioner, EDRMC, and copied as appropriate only to the DRM workstream Lead. All internal progress reports will be submitted to the DRM workstream Lead.Management Oversight
  • The DTRE will act as a counterpart to EDRMC experts and report directly to the Deputy Commissioner.
  • Joint management oversight will be provided by GoE and BRE-TA. The DTRE performance will be evaluated quarterly basis, at which time performance against the work plan and deliverables will be assessed.
  • Payroll services and administrative oversight is provided by BRE-TA.
Start date and expected duration of assignment: The DTRE assignment is a full-time position beginning as soon as possible.Probation: A probation period of 60 working days will be applied,followed by the first performance review conducted, by the Deputy Commissioner EDRMC and DRM workstream Lead.Location of assignment: The DTRE will be deployed by the Deputy Commissioner EDRMC.

Job Requirements

Expert’s ProfileThe Minimum number of years of relevant or equivalent experience required: At least 10 (10) years’ work experience in a technical or advisory rural development role.Required level of education: Master’s degree.Specific skills required:
  • Adequate knowledge of the public sector in Ethiopia,
  • A sound strategic approach to problem-solving,
  • Strong communication skills in presenting, discussing, and resolving difficult issues, both orally and in writing,
  • Ability to work independently,
  • Ability to deal sensitively with multi-cultural environment and function effectively with multidisciplinary counterparts/teams,
Language skills and proficiency: Fluency in spoken and written English and Amharic.

Those who meet the above criteria should send their letter of application addressed to BRE-OPM Operations/Human Resources and an updated CV and cover letter to Rahel Wondie at [email protected],  & Gelila Getachew at [email protected]
Note: Use " Terms of Reference for Donor Tracking and Reporting " as the subject line of your email !

 Closing date for application: October 11, 2022

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