WFP Finance and Admin Assistant 108 views1 application

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position:  1

Duration of Contract:  July 31, 2024

Job Summary

Samaritan’s Purse (SP) is currently implementing WFP food distribution Program in Amhara Region Alemwach/Dabat. Finance and Admin Assistant will be responsible for the financial health of our organization by managing our financial procedures. The duties will include planning budgets, participating in audits, monitoring transactions, preparing invoices and providing support in the various human resources functions.

Key Responsibilities

To assist the Finance Coordinator in ensuring that timely and accurate payments are made.

• Ensure accuracy and completeness of payment documents in compliance with Samaritan’s Purse (SP) and donor policies and procedures.

• Facilitate and support staff members with their Cash Advance (CA) requests and timely clearance or settlement of CAs with proper and complete documentation.

• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to casuals and volunteers.

• Recording all vouchers into transaction spreadsheet on daily basis for review by the Finance Coordinator. Ensure that all information in the spreadsheet is correct and complete.

• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Cooperate with cash count as per the SP policy and schedule. Document the cash count sheets for records.

Prepare all payments and make sure that they are properly coded and supported with relevant and necessary documents.

• Assist Finance coordinator with monthly bank account reconciliation.

• Ensure all the financial documents are properly filed and numbered.

• ‘Paid’ stamping of all the invoices and related documents before filing.

• Ensure timely preparation of tax & deposit into bank.

• Visit Bank for necessary collection & submission of financial documents.

• Assist with timely scanning and uploading on online platform of all completed finance documents.

• Administrative Responsibilities:

• Implement general administrative systems, procedures and filing systems

• Answer any employee queries about people or HR-related issues, and help resolve them internally, if possible.

• Support the tracking of employee time-sheets and leave

• Assist Staff with Benefit queries

• Communicate with Addis HR regarding staff Matters, including sending documentation

Responsible for the coordination of incoming goods and daily dispatches as per requirements.

• Maintain structure and organization of warehouse following a detailed inventory system and maintaining an ongoing tracker for both durable items as well as consumables.

• Support clinical leadership to enforce compliance with standards in storage and distribution of supplies.

• Provide relevant logistical data to management to support operational needs and the program development process.

• Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.

• Ensure materials are received, stored, shipped, and reported in accordance with established procedures and Government guideline/regulations.

• Travel to warehouse locations to receive and inspect goods delivered directly to the filed.

• Stay current with knowledge of dispatch, logistics planning, and effective supplier managements.

• Support on other

• Perform any other task as assigned by the line manager/immediate supervisor