Accounting and Reporting Coordinator 7 views

Essential Responsibilities

1. Compliance Monitoring [20% of Time]

1. Ensure that all field/area level-based budget holders are familiar with the detailed Mercy Corps internal policies and procedures and ensure the implementation.
2. Assist the Accounting and Reporting Manager in monitoring the implementation of internal audit recommendations and ensure that all the required recommendations are implemented consistently.
3. Ensure that host government compliance rules, such tax, pension, provident fund, VAT, and other similar items are consistently implemented and assist the Field finance officers in the implementation of this regulation.
4. Be a primary focal person for the field offices on all financial and donor compliance matters on receiving/cascading messages to the rest of the team
5. Serve as an “account manager” and perform all the related job based on the document specifying the ‘account manager’ role, which is attached. As an ‘Account Manager’ for specific funding sources (cost center), serve as a primary focal person for any form of audit query and liaise with the Field Finance Officer in timely delivery of the audit response.
6. For the number of area offices assigned to Finance Coordinator, ensure that all payment documents have the relevant checklist which ensures attention to detail and the checklist is signed off by the appropriate finance officers and support service officers.

1. Financial Accounting and Budgeting (20% of Time)
2. Ensure that all monthly financial diaries are kept to adequate standard and we are meeting the set deadline. Flag any deviations or difficult circumstances ahead of time.
3. Ensure that all the Navigator GL register vouchers from the Area based Finance Officers [for which the role is assigned to cover certain number of area offices] are accurately coded, the supporting documents (invoice, receipts, etc) are sufficient, in line with MC internal control procedures, donor requirements and satisfactorily presented.
4. Together with the Accounting and Reporting Manager, ensure that all balance sheet accounts (asset and liability) specific to the area offices where the role covers are reflecting the true position of the area office balance sheet account. Ensure all outstanding collectible debts or payable liabilities are consistently followed up and fixed within a quarter of the time we incur them. Ensure all material issues on such matters are reflected on time (without any delay.)
5. Based on the Authority Matrix, ensure that all financial reviews to be done by Field Finance and Reporting Manager has been executed to the standard level.
6. Ensure that all cash flow requests from the Area Offices is consistent with the current knowledge of the Field Finance and Reporting Manager and provide written comment for all requests more than USD 75K.

• MIS supervision (25% of time):

1. Perform regular review of documents and post transactions in the Navigator finance system
2. Assesses the capacity of assigned Field Connection users and as required provide the necessary support and coaching.
3. Closely work with the Accounting and Reporting Manager that all balance sheet reconciliation is performed every month/quarter and present very analytical report what makes up the balance sheet figures.
4. Regular review and posting journals for field office accounts
5. As requested, with the consultation of the Accounting and Reporting Manager, support any internal and external audit work by providing filtered system information
6. Ensure/guide that all Filed connect system users are using the right re-class batch and reference number for all current or prior period adjusting entries

1. Payroll and related tasks (20% of time)
2. Assist the Accounting and Reporting Manager in a monthly and quarterly thorough analysis of balance sheet accounts for local management purposes as well as for HQ.
3. Together with the Accounting &Reporting Manager, ensure for all individuals in the payroll list, their bank account information is accurate and when changed it is updated with the right supporting document
4. Support the accounting team when staff leave the organization for whatever reason, discuss with HR, obtain relevant documents from HR and prepare the appropriate termination payments based on the standard set by the organization. Ensure that the coding to the termination payment is charged against the appropriate accrual account if the payment they are getting is done from the accumulated benefit account (liability account.) Ensure that the deductions made from termination payment are timely deposited to the relevant government authorities.
5. Support the accounting team on Import payroll JE and net pay to Navigator
6. Be the primary focal person for all prepayment and amortization accounts. Perform monthly amortization entries keep a dedicated file for this
7. Support the accounting team on timesheet-related information and ensure that all the countrywide monthly timesheet for national staff is kept in a proper file. Always ensure that it is accessible and traceable for any audit work.

1. Financial Accounting and Others (15%)
2. Assist the Accounting and Reporting Manager in updating all the accruals related to staff severance, other benefits, and non-staff related accrual/receivables.
3. As required and when authorized, perform re-class entries in the Navigator system.
4. Responsible for posting Field offices transactions in Navigator
5. Support in the bank reconciliation for the field offices bank accounts
6. Provide financial review task on the source documents based on the limit set in the Authority Matrix
7. Support the team on monthly HQ Manual Field Return is completed and sent on time together with all relevant documents – ensure that No deadline is missed
8. Together with other finance colleagues, as a team, provide strong support on the A-133 Audit, donor audit, external statutory audit, and any other Audit related to MC Ethiopia programme .
9. Provide cover for other finance officers/colleagues in their absence

Safeguarding Responsibilities

• Actively learns safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Perform any other similar tasks that may be reasonably assigned by the line manager in any one of the three components above.

Supervisory Responsibility: Field Finance Officers

Reports Directly To: Accounting and Reporting Manager

Works Directly With: Mainly with the Accounting and Reporting Manager, Finance Colleagues in Addis Office and Field Office team but the role requires to work with diverse group in the country team.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Five years and more progressive experience in the non-profit organization and main experience gained in the INGO is required.
• First Degree or preferably master’s degree in business administration, Accounting, Finance or related discipline. Compensating Education + Experience can be considered.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly in Excel
• Prior management experience and strong organizational skills
• Prior work experience on similar roles
• Experience or good communication skill to supervise colleagues, coach and delegate
• Excellent oral and written English skills

Success Factors

• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
• Good computer skills (especially Microsoft Excel, Word, and Outlook)
• Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
• Very well oriented on attention to details and meticulous in supervising staff members
• High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
• Excellent communication skills, written and oral are required.
• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Demonstrated experience in managing Matrix Reporting need
• Ability to argue convincingly, influential capacity, and easily recognized/valued by the subordinates and team members

Living Conditions / Environmental Conditions

The position is based in Addis Ababa and it requires up to 20% travel to field Office across the country.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Engagement and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

We recognize that building a strong and effective team is an ongoing process, and we remain committed to learning, improving, and growing together.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer committed to providing equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, sex, sexual orientation, religion or belief, national origin, age, disability, marital status, veteran status, or any other characteristics protected under applicable law.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As an applicant, if you witness or experience any form of sexual misconduct during the recruitment process, please report this to Mercy Corps Integrity Hotline ([email protected]).